orchestry What's New

What’s New in Orchestry (May 2023)

Valerie Sergienko May 23, 2023


The Orchestry team has been incredibly busy in the month of May (but who are we kidding – when are we EVER not busy?!). Our Director of Customer & Partner Success Joy Apple has attended and presented at multiple events, so you may have run into her at some point. Our development team was on fire, releasing many much-anticipated features and new functionality. Lastly, we welcomed 2 new team members. Read on to learn more!

Some noteworthy updates from the May release

Orchestry's new features release


The development team at Orchestry never ceases to amaze us, and in May they completely knocked it out of the park with some incredible features and functionality many of our exciting customers and partners were eager to see.

2-step automated SharePoint & MS Teams archiving

Some of you may be familiar with Orchestry’s incredibly powerful automated SharePoint and Microsoft Teams archiving. If you’re not, make sure to read this blog.

In a nutshell, Orchestry admin can create and fully configure as many automated archival and deletion policies as they like and apply them to existing MS Teams and SharePoint sites, so archiving or deletion would happen automatically, depending on the policy firing triggers that were configured.

This automated archiving not only saves endless hours of manual work for IT Admins and end users alike but also helps to:

  • Manage M365 sprawl
  • Ensure data security
  • Reduce storage costs

Automated archival are among some of the favorite and most frequently used features of Orchestry, as it brings immediate return on the investment in that platform – many of our customers are able to clean up over 75% of their unused Microsoft Teams, Microsoft 365 Groups and SharePoint sites within the first couple of weeks of using Orchestry.

That said, with the very helpful feedback from our customers and partners, we wanted to take this functionality 2 steps further (pun 100% intended 😉 and introduce 2-step archiving.

What is 2-step archiving and why should you care?

Let’s imagine your organization operates in a highly regulated industry and is expected to hold onto certain assets for a set period of time. Traditionally, this can go one of many ways:

  1. The Team or SharePoint site where the sensitive content that requires retention lives would stay active, even after it is no longer required to be used or accessed actively. This often creates confusion for the users of M365 tools and contributes to the sprawl of workspaces.
  2. The Team of SharePoint site where the sensitive information lives would be archived manually. The IT Admin would then need to set a reminder to delete the content on some date in the future (this could be a couple of years in the future!). Naturally, the task may be forgotten, the IT Admin may move on to another department or elsewhere entirely, leaving the archived content living in your tenant indefinitely, adding to sprawl and high storage costs.

Regardless, this 2-step archiving requires a lot of manual labor.

There are many other scenarios where 2-step archiving may come in handy – for example, when a project is complete and the project participants no longer need to actively collaborate within the workspace on the said project but do need the extra time to backup or wrap up their work with any of the assets.

Welcome Orchestry’s 2-step automated SharePoint and Microsoft Teams archiving!

Although 2-step archiving is a brand new functionality in Orchestry, all exciting users of the platform can modify archiving policies they’ve already created in Orchestry and add a second step to them.

Let’s take a look at this functionality up close to see how easy it is to configure it (the whole process takes less than 5 minutes from start to finish).

Step 1: Begin to create a new archiving policy in Orchestry and select archiving method. The first step of archiving should always be “Archive in place”

Orchestry's MS Teams archiving policies creation


Step 2: Add a second step to your policy

Orchestry's MS Teams Archiving - how to add a second step

Step 3: Complete the required configuration of the first step of archiving

In this step, you will be able to configure everything from renaming the Team or SharePoint site (or adding a suffix to the name) to exactly which document versions you’d like to archive. You can also decide how the content Owners will be notified of the impending archiving – whether it’s thru Teams or email, and whether it’s just an FYI notification or it requires action taken by the Owners.

Step 4: Configure the second step in the SharePoint or Microsoft Teams archiving

In the second step, you can select whether to move the content to SharePoint Archive or delete it completely.

Step 5: Set up the interval of time between steps 1 & 2

Interval of time between steps 1 & 2 of the MS Teams archiving

Step 6: Configure policy execution

Select whether the second step will execute automatically, and will let the original (or new!) content owners know, or will require their approval.

Done! From there, you can apply your freshly baked 2-step archiving policy to any existing Teams or SharePoint sites, or even to templates.

The execution logs will keep you appraised on when the policies fire and the outcomes of each job, so you can sit, back, relax and watch Orchestry do all the heavy lifting for you.

Guest request notifications improved

Another one of Orchestry’s heavily used and appreciated features is Guest user management. If you’re not familiar with this functionality – you’re in for a treat with this blog.

In brief, Guest user management features and functionality allow you to take control over Guest users, from the moment they are invited into your tenant, to the moment it’s time to revoke their access.

Today we will focus on the adding of the Guests part.

With Orchestry’s Guest user management features, you will be able to create Guest request policies. These policies will enforce the collection of additional information about Guest users at the step of adding them to your tenant. Additionally, you can add an approval step where any new Guest user request has to go through approval, to ensure they are being added to the correct workspace and are not violating any organizational policies.

Previously, the Guest user request approver would receive a notification letting them know that a new Guest user was requested to be added to a workspace and will show them the details about the Guest (things like their first and last name, the organization they are part of, their job title, etc) as well as the details of which workspace they need to be added to.

In our latest release we’ve completed the full picture of the request by adding a section dedicated to who originally requested the Guest to be added to your tenant.

Guest user request notification for an approver

You can see that along with the information about the Guest, the approver can also see the domain from which the user came as well as the justifications submitted by the requestor.

This single pane of glass allows the approver to make an educated decision on whether to approve or reject the addition of the Guest user to the specific workspace. Zero second guessing!

Orchestry welcomes 2 new team members

I may be biased, but I am particularly excited about welcoming 2 new team members to Orchestry – both of whom are part of the Orchestry’s marketing team!

Meet Robert – our absolutely brilliant and ridiculously talented Senior Graphic Designer!

Robert Sweeney - Orchestry's Senior Graphic Designer

We’ve had the pleasure of working with Robert on a few projects in the past and quickly we realized that we cannot get enough of his infectious positivity, out-of-the-box design concepts, and ideas, so naturally, we had to have him with us 5 days a week.

Stay tuned as Robert completely reinvents Orchestry’s visual identity in the coming weeks 😉


Meet Jessica – our analytical self-proclaimed queen of puns and Senior Digital Marketing Specialist!

Jessica Bermel - Orchestry's Senior Digital Marketing Specialist


Jessica is 100% a data nerd, obsessed with analytical dashboards, percentages, and numbers. In her first couple of weeks with Orchestry she’d graced us with quite a selection of puns, as well as pictures of snacks she prepares in your free time, including dehydrated fruits and granola (yum!). She’s an avid skier and lives for the winter months when she can hit the slopes.

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About the Author

Valerie Sergienko Image

Valerie Sergienko

Director, Product Marketing

An accomplished marketing strategist, Valerie brings over a decade of experience in digital marketing and has a profound love and appreciation for agile, purpose-driven, and results-oriented growth.

In her free time, you can find Valerie exploring local amusement parks, playgrounds, cafes, and movie theatres with her daughter, reading a new science book, or working up a sweat at the gym.


This Privacy Policy explains what information Orchestry Software Inc. and its associated entities (collectively “Orchestry”) collect about you, why, what we do with that information, how we share it and how we handle the content you place in our products and services. It also explains the choices available to you regarding our use of your personal information and how you can access and update this information.

Privacy Policy Scope

Our Privacy Policy applies to the information we collect when you use one of our services, or when you otherwise engage with Orchestry Software, including, but not limited to:
when you visit our websites (“Websites“);
when you contact us for assistance;
when we connect with you as a prospective customer or as a customer;
when you attend customer or prospective customer events;
when you meet us at third party events, gatherings or meetups.
Orchestry is committed to protecting your privacy. This Privacy Policy applies to our websites (Websites), including www.orchestry.com, www.success.orchestry.com and www.app-dev.orchestry.com, owned and controlled by Orchestry.

This Privacy Policy governs our data collection, processing and usage practices. It also describes your choices regarding use, access and correction of your personal information. By using the Websites, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use the Websites.

Information We Collect

We collect personal data that you submit to us via our website or third-party tools including, for example, when applying for a job via our website or requesting support in relation to one of our services.
You are free to explore the Websites without providing any Personal Information about yourself. When you visit the Websites, we request that you provide Personal Information about yourself, and we collect Navigational Information.

Information Collection & Access

Orchestry acknowledges that you have the right to access your Personal Information. If requested to remove data we will respond within a reasonable timeframe.

We may transfer Personal Information to companies that help us provide our service, such as those organizations as part of our Global Partner Alliance. Transfers to subsequent third parties for the sole purpose of responding to requests from Websites in the appropriate geography service territory.

“Personal Information”
This refers to any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business. Personal Information can also include information that you enter into on the Websites, and information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information that we acquire from service providers.

“Navigational Information”
This refers to information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and pages viewed.

We use Navigational Information to operate and improve the Websites. We may also use Navigational Information alone or in combination with Personal Information to provide you with personalized information about Orchestry.

Information About Children

The Websites are not intended for or targeted at children under 13, and we do not knowingly or intentionally collect information about children under 13. If you believe that we have collected information about a child under 13, please contact us at hello@orchestry.com, so that we may delete the information.

Information Usage

We use the information we collect only in compliance with this Privacy Policy.

In addition to the uses identified elsewhere in this Privacy Policy, we may use your Personal Information to: (a) improve your browsing experience by personalizing the Websites; (b) send information to you which we think may be of interest to you by post, email, or other means; (c) send you marketing communications relating to our business.

We will never sell your Personal Information to any third party. However, we may share or disclose your Personal Information as follows:
we may provide your information to our business partners, vendors or service providers who perform functions on our behalf;
in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company;
as required by law, government officials, or other third parties pursuant to a subpoena, court order, or other legal process or requirement applicable to our Company;
when we believe, in our sole discretion, that the disclosure of personal information is necessary to prevent physical harm or financial loss;
to report suspected illegal activity or to investigate violations of our agreements.

Reviewing, Correcting and Removing Your Personal Information
Upon request, Orchestry will provide you with information about whether we hold any of your Personal Information. If you provide us with your Personal Information, you have the following rights with respect to that information:
To review the user information that you have supplied to us.
To request that we correct any errors, outdated information, or omissions in user information that you have supplied to us.
To request that your user information not be used to contact you.
To request that your user information be removed from any solicitation list that we use.
To request that your user information be deleted from our records.
To opt out of being solicited by Orchestry or third parties.

To exercise any of these rights, please contact us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy. We will respond to your request to change, correct, or delete your information within a reasonable timeframe and notify you of the action we have taken.

Retention of Personal Information

We retain Personal Information that you provide us as long as we consider it potentially useful in contacting you our services, or as needed to comply with our legal obligations, resolve disputes and enforce our agreements, and then we securely delete the information. We will delete this information from the servers at an earlier date if you so request, as described in “Unsubscribe from Communication” below.

Customer Testimonials and Comments

We post customer testimonials and comments on our Websites, which may contain Personal Information. We obtain each customer’s consent via email prior to posting the customer’s name and testimonial.

Security of your Personal Information

We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. We secure the Personal Information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure.

Social Media Features

Our Websites include Social Media Features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs that run on our sites. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Websites. This Privacy Policy does not apply to these features.  Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.

External Websites

Our Websites provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.

Public Forums

We offer publicly accessible blogs, message boards and community forums. Please keep in mind that if you directly disclose any information through our public message boards, blogs, or forums, this information may be collected and used by others. We will correct or delete any information you have posted on the Websites if you so request, as described in “Opting Out and Unsubscribing” below.

International Transfer of Information

To facilitate our global operations, we may transfer and access Personal Information from around the world, including the United States. This Privacy Policy shall apply even if we transfer Personal Information to other countries.

Corporate Events

If we (or our assets) are acquired by another company, whether by merger, acquisition, bankruptcy or otherwise, that company would receive all information gathered by Orchestry on the Websites. In this event, you will be notified via email and/or a prominent notice on our website, of any change in ownership, uses of your Personal Information, and choices you may have regarding your Personal Information.

Cookies & Similar Technologies

Orchestry uses cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole.

The cookies we use on this website are broadly grouped into the following categories:

Essential: Some of the cookies on our website are essential for us to be able to provide you with a service you have requested. You may not be able to use our website effectively without these cookies.
Analytics: We use analytics cookies to help us understand how users engage with our website. An example of this is for counting the number of different people coming to our website, visiting a particular page or using a particular feature. Without this cookie, if you visited the website once each week for three weeks, we would count you as three separate users and this wouldn’t be a true representation. These cookies do not let us identify specific users as the information is aggregated.
Social sharing: We use cookies to allow you to share content directly to your social networking sites for example Facebook, Twitter and Google+ i.e. clicking Like on Facebook and Share on Twitter.
Interest-based advertising: You may have noticed that when you visit websites, you will be shown advertisements for products and services you may be interested in. Cookie information about certain pages you have visited on our website helps us be more relevant in our advertising. Having these cookies does not increase the number of adverts you will be shown on these specific sites. These ‘persistent’ cookies last no longer than 90 days, or until you clear them. These and the other cookies we use do NOT allow us to see what other sites you have been visiting, they simply act as a record of our web pages and advertisements that you may see.
Opt Out of Cookies
When you first visited the websites you will have been shown a status bar notifying you that this website uses cookies and inviting you to review this cookie policy. Once you have clicked to go further into our website, the cookie prompt will disappear, this confirms that you consent to us using the cookies detailed in this policy.
Please note that we can’t always control third party cookies (such as from social networks) stored on your machine from our website and where this is the case you will need to visit the relevant third party’s website directly to understand their cookies stored on your machine by them. Please see our ‘third party cookies’ section below.
If you want to reject cookies we use from this website you will need to:
Delete the cookies from your browser. Most browsers also allow you to prevent all or some cookies being stored on your machine in the future. For more information on how to delete or disable cookies from your browser please use the ‘help’ function within your browser, or alternatively visit www.allaboutcookies.org. By deleting our cookie preference cookie, the next time you visit our website the cookie status bar will appear again inviting you to again reconsider your preferences.
AND/OR: If you only want to reject the Internet Based Advertising cookies we store on your machine, you can opt-out of receiving these cookies at any time by going to the Internet Advertising Bureau website at http://www.youronlinechoices.com and following the opt-out instructions.
Please do be aware that disabling cookies may impact the functionality of this website.
Third Party Cookies
Some of the cookies described above are stored on your machine by third parties when you use our website. We have no control over these cookies of how the third party uses them. They are used to allow that third party to provide a service to us, for example website analytics. For more information on these cookies and how to disable them, please see:
Internet Advertising Bureau website at http://www.youronlinechoices.com/ where you will be able to opt-out of receiving Internet Based Advertising cookies from some of the third parties, such as Google, LinkedIn, Facebook and Twitter.
The use of cookies and web beacons by any tracking utility company is not covered by our Privacy Policy.

Log Files

We may collect demographic information, such as your region, preferences, interests and favorites using log files that are not associated with your name or other personal information. There is also information about your computer hardware and software that is automatically collected by us. This information can include: your IP address, browser type, domain names, internet service provider (ISP), the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This information is used by Orchestry to provide general statistics regarding use of the Websites. For these purposes, we do link this automatically-collected data to Personal Information such as name, email address, address, and phone number.

Clear Gifs (Web Beacons/Web Bugs)

We employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage the Website by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users.  In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages or in emails and are about the size of the period at the end of this sentence. We use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients.  This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. We tie the information gathered by clear gifs in emails to our customers’ Personal Information. If you would like to opt-out of these emails, please see “Opting Out and Unsubscribing”.


We partner with a third-party ad network to either display advertising on our Web site or to manage our advertising on other sites. Our ad network partner uses cookies and Web beacons to collect non-personal information about your activities on this and other Web sites to provide you targeted advertising based upon your interests.  If you wish to not have this information used for the purpose of serving you targeted ads, you may opt-out by clicking here: http://preferences.truste.com/ (or if located in the European Union, by clicking here: http://www.youronlinechoices.eu/). Please note this does not opt you out of being served advertising.  You will continue to receive generic ads.

Unsubscribe from Communications

You may unsubscribe from our marketing communications by clicking on the “unsubscribe” link located on the bottom of our e-mails, or by sending us email us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.

Contact Us

If you have any questions about this Privacy Policy or our treatment of the information you provide us, please write to us by email at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.


We may amend this Privacy Policy from time to time. When there are changes to this Privacy Policy, we will update this page. The date on the bottom will always indicate when we last made changes.
Last Updated: July 28, 2020

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