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Updated June 2023
Microsoft Teams Status messages are a great way to display your current status so other users know when they should and shouldn’t contact you. They have been heavily used in other Microsoft tools such as Skype for Business and Microsoft Outlook, so you may already be familiar with the concept. Let us take a look at how to set a status and some common Microsoft Teams status message examples along with it.
Looking to get the most out of MS Teams? Check out our Teams 101 Guide!
Changing your Microsoft Teams Status
Changing your Teams status is easy to do and is the same across mobile and desktop apps.
First, click on your profile which is located at the top right corner of the desktop application.
Then, select Set Status Message:
Your status message can contain up to 280 characters and can be used to share important information about your current work location, availability, and more.
For example, if you want to let people know to contact someone else while you are away, you can @mention someone to contact in your absence:
If someone mentions you in their status message, you will receive a notification as shown in the image below:
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Show Teams Status When Message Received
By default, you should also have show when people message me enabled in your status.
For example, if you try to send a message to a co-worker, as soon as you start typing in the message box you will get a prompt showing their current Microsoft Teams status message:
Clear Teams Status Message
You can decide when you want your Microsoft Teams status message to end with the clear status message function. Choose between the options provided, or select your own custom time frame.
Once you've set your status, you will receive a notification of your set status and the top notification bar in the Microsoft Teams application.
This is easy enough to dismiss, but it's a nice cue that will help you to understand how and where your status messages for Microsoft Teams will be used.
Where is the Microsoft Teams Status Message Visible?
Once you set a status message, it will be visible in multiple places across Teams:
1. In one-to-one or one-to-many Microsoft Teams Chats: When you start a one-to-one chat, the status message will be visible above the conversation box. You can always dismiss the notification if necessary.
2. @Mentions in Microsoft Teams Channels: You will also see the status message if you are mentioning a person as part of a Microsoft Teams Channel. This happens both in new conversations and replies.
3. Pop Up Card in Microsoft Teams: The Microsoft Teams’ status message also appears on users’ contact cards. If you hover over the image of a person in Microsoft Teams you will see their contact card. As you can see in the image below, the status message is displayed along with when the message was entered.
When to use the Microsoft Teams Status Message Feature
There are a number of ways that you can use the Microsoft Teams status feature:
- When you are away: People often won’t look at your calendar or might wonder why you are away. Setting a good status message can be a great way to add some additional context so that people understand what is going on.
- When you don’t want people to contact you: If you are working on a presentation and need some time to prepare for it, for example, this feature is a great way to block out some quiet time.
- You want to delegate work to someone else: If you're unavailable, a status message is a great way to let coworkers know who they should contact in your place.
Microsoft Teams Status Message Suggestions for Improvements
Given all that is included, what improvements could be made to this feature?
- Better integration with MS Outlook and Office 365: If there is a status in Microsoft Teams, then why not have this status message flow to the Office 365 contact card so that it may be visible in SharePoint and also Outlook?
- Better Microsoft Teams Status Message visibility: Even though the Microsoft Teams status message is visible in a few areas, it would be better if you didn’t have to hover over a user to get the status message. On the Microsoft Teams User Voice, there are some good examples of use cases.
- Ability to specify Microsoft Teams or Channels in the status: Another useful addition would be being able to specify a status per team or per channel so that if a user has a question they could be redirected to the best resource.
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