Viva Engage Community Templates in Orchestry

Navigating the dynamic landscape of virtual employee engagement can be complex, but it doesn't have to be.

With Orchestry's powerful features tailored for Viva Engage Communities, IT Administrators and end users find themselves empowered like never before. This article dives into how Orchestry simplifies the creation, management, and discoverability of Microsoft Viva Engage Communities. Get ready to unlock a streamlined experience brimming with insights and autonomy. 

For the IT Pros: 

IT admins are the stewards of the company's digital ecosystem. They often find themselves overwhelmed with requests from the end users to create new workspaces, including Viva Engage communities.

Orchestry solves that by facilitating a streamlined process for configuring Viva Engage Community templates. Navigate to the 'Workspaces' tab, select 'Templates', and you've initiated the process. Here, you can add not only a name and a description but also a distinctive image for enhanced identification. 

Beyond mere aesthetics, the platform allows for customizations, including robust security configurations and the inclusion of custom integrations. This ensures your newly created Communities will work seamlessly within your existing infrastructure.

For the Everyday Heroes (aka End-Users): 

No more waiting for the IT team to complete your Viva Engage creation request.

With Orchestry you can select and request a Community template that's right for your needs.

Specify your workspace, opt to incorporate a logo for enhanced brand identity, and assign roles and responsibilities. 

Plus, Orchestry will warn you if there is a potential duplication when creating a new Community. Once you've configured your new Community, you'll receive a notification from Orchestry and can start using your new workspace!

Enhance Viva Engage Community Operations with Advanced Lifecycle Management via Orchestry 

The ability to create and configure Viva Engage Community templates is just the tip of the iceberg. Orchestry offers comprehensive lifecycle management features that keep Community sprawl at bay!

Automated Archival Policies: A Boon for IT Administrators 

IT Admins already have too much on their plate.

Orchestry is a platform that automates recurring tasks without compromising governance controls. It facilitates the creation of customized archival policies tailored to meet the needs of the individual Viva Engage Communities.

Navigate through the 'Lifecycle Management' section to construct new Renewal/Archival Policies, specifying archival methods and thresholds accordingly. 

What sets this feature apart is its ongoing application. Admins can associate the policies with Viva Engage Community templates and each new space created from those templates will have the policies attached.

They can also add renewal and archival policies to existing Communities in the tenant to clean up the environment. Simply access 'Workspace Insights,' apply the Viva Engage filter, and mass-assign your newly devised policies.

Streamlined Community Management for End-Users 

You've easily created a Viva Engage Community using the Orchestry app.

But what happens after you no longer need it?

Orchestry’s triggers will automatically archive the Communities when they've been inactive for a certain period of time. A time-bound trigger can be set up for other types of Communities (for example, an event-planning Community).

Orchestry will automatically notify Community owners about upcoming archival and will process the contents of the Community to ensure no vital data is lost.

Optimize Viva Engage Community Engagement through Orchestry's Advanced Workspace Directory 

The adoption of Viva Engage Communities relies on effective creation and management but equally on easy access. Orchestry's Workspace Directory is a simple yet sophisticated tool that allows end users to easily browse, discover, and join Viva Communities.

Efficient Discovery Mechanisms 

Browsing and finding Viva Engage Communities has never been this easy.

Simply launch the Orchestry Teams App and navigate to the 'Directory Tab'. Use the filters to show all Viva Engage Communities and easily access each one.

Did you discover a community that resonates with your project or interest? Save it as a favorite so you can easily access it in the future.

The Workspace Directory's capabilities extend beyond Viva Engage Communities. It allows you to browse through all existing Microsoft Teams, SharePoint Document Libraries, and Microsoft 365 Groups as well.

Orchestry's Workspace Directory not only enhances organizational transparency and findability but also mitigates the tendency for Microsoft 365 sprawl. If users can easily find workspaces, there won't be a need to create potentially duplicate content.

Comprehensive Insights for Viva Engage Communities

As an IT Administrator overseeing a Microsoft 365 tenant, data and insights are at the core of your decision-making.

Orchestry's Intelligent Insights will become a single pane of glass when it comes to Viva Engage Communities analytics.

What kind of data and insights are available through Orchestry's intuitive dashboard?

• Total number of Communities in the tenant
• How many of them are private vs. public
• Creation date and the information about the user who requested it
• The template that was originally used to create it
• Amount of storage used
• Any custom metadata (example: location/department/division)
• Demographics (number of Members/Guests/Owners)
• Policies associated with the Community (Guest or Lifecycle Management policies)
• And more.

Conclusion 

Harnessing the full potential of Viva Engage Communities has never been easier, thanks to Orchestry's intuitive and comprehensive suite of features.

From autonomous community creation and robust lifecycle management to advanced analytics and seamless discoverability, Orchestry offers a centralized platform that serves both IT administrators and end users.

By eliminating complexities and offering user-friendly solutions, Orchestry promotes efficiency, transparency, and, most importantly, engagement within your organization. Transform your digital workspace experience and witness productivity reach new heights - get your demo today.