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July 3, 2020

Microsoft Teams Meeting – Schedule Meeting from Chat

Updated May 2023

Microsoft Teams has a number of time-saving features and scheduling Microsoft Teams meetings directly from a chat is one of our personal favorites. There are a number of easy ways you can schedule Microsoft Teams meetings, scheduling in Outlook for example, but doing it this way is guaranteed to make your life a little easier and save you precious time.


Why Schedule Meetings from Microsoft Teams Chat?

Meetings can be a bit of a necessary evil – we’ve all been involved in meetings that could have just as easily been an email – but sometimes they truly are necessary. When you’re chatting (formerly instant messaging) with someone and realize your communication could be a lot more effective face-to-face, it’s handy to have a simple way to schedule a meeting with that person. Even more so when you are working on a project with tight deadlines. For more on using Microsoft Teams for project management, get our  Project Management eBook


How to Schedule Microsoft Teams Meetings

Scheduling Microsoft Teams meetings is intuitive and simple. When you are chatting and decide you need to have a meeting, you can easily schedule one with the user you are chatting with by clicking on the calendar icon:

Screenshot - Microsoft Teams Meeting Scheduling
Image: MS Teams - Schedule a meeting.

This will open up the Microsoft Teams meetings dialogue with the current user already selected and the next available slot for both users also selected. Sometimes little things like that make all the difference to the user experience:

Schedule Microsoft Teams Meetings directly in Microsoft Teams
Image: Microsoft Teams - Meeting dialogue box.

Then you just need to fill in all the Microsoft Teams meeting information and add anyone else that you think needs to be involved.

We hope this post helps you to cut down on the time you currently spend scheduling meetings, making the process smoother and more efficient.

If you are looking for more tips on how you can work more efficiently in Microsoft Teams, you may be interested in our previous posts:

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