tech Microsoft Teams

How Microsoft Viva and Orchestry Provide The Ultimate Employee Experience

Michal Pisarek February 10, 2021

6 MIN READ

For most organizations, today’s work environment is drastically different from what it was a year ago; we spend more time working and connecting virtually than ever before. Such an environment can be isolating and exhausting. The employee experience is so overwhelming these days with the plethora of tools and software. To eliminate the taxing nature of remote work, and increase organizational productivity, Microsoft has introduced Viva.

 

Why is Microsoft Viva Appropriate for Businesses?

Microsoft Viva is here to reimagine the employee experience by bringing communications, insights, learning, and knowledge into an integrated experience delivered in Microsoft Teams, which can be integrated with MS Outlook and Microsoft Office 365. 

Microsoft Viva is slated to bring more cohesion to the Microsoft 365 suite of tools and applications. Many of these capabilities did exist before, but Microsoft is now positioning them together in a single interface for open access to all members of an organization’s Microsoft Teams teams. However there is much more to Viva than a simple marketing realignment from Microsoft. Viva introduces powerful new capabilities that can be used to create personalized and integrate digital workplaces on Microsoft 365.

 

Microsoft Viva for a Balanced Personal and Professional Ecosystem

It is all about having that transformed work culture that promotes data-driven well-being for employees and the overall health of the organization. Let’s touch upon the various features and abilities of this holistic tool that is Viva, to become available at your disposal right inside Microsoft Teams.

VIVA CONNECTIONS

Stay engaged and informed no matter where you are with Viva Connections. Your feed gives you access to relevant news, announcements, and conversations. The Viva dashboard connects you to company resources from Viva and across your digital workplace.

Leveraging SharePoint, Yammer and Stream, Viva Connections provides an integrated experience that can be used to target communications to any role within an organization. The new dashboard feature also has the potential to integrate third party actionable content that can form a single entry point into an organizations content.

Although Viva Connections does use existing capabilities in M365 the new Company Feed and Dashboard features could have huge implications for organizations. The company feed can pull in content from SharePoint and Yammer and could function as a central stream of communications content. The Dashboard however is the most interesting and possibly revolutionary feature of Connections. A single stream of targeted, actionable content from within and outside of M365 is the dream of every digital workplace. If Microsoft makes this a reality then Viva Connections will fly.

 

Microsoft Viva - Employee Experience Platform

VIVA INSIGHTS

PERSONAL INSIGHTS
Get personalized reminders to prioritize time for focused work, coaching, learning, and taking regular breaks. Microsoft Viva Insights gives individuals, managers, and leaders personalized and actionable insights that help everyone in an organization thrive. 

In addition to new productivity and wellbeing experiences and insights in Microsoft Teams, Viva Insights will, over time, bring the power of Microsoft Workplace Analytics and Microsoft MyAnalytics together under the Microsoft Viva brand. Personal Insights is a great way to help all of move into the world of remote work in a healthy way. My prediction is that this will be a free application that Microsoft provides for all users of Teams.

 

personal reminders and notifications with microsoft viva insights
Image: Microsoft Viva for Personal Reminders and Insights

INSIGHTS FOR LEADERS
For managers and leaders, insights bring data-backed information to foster healthy teams and build personal and organizational resilience by monitoring areas like burnout risks and suggesting steps to establish healthy work habits. You can even understand the impact of work patterns on people and business, enabling you to drive and measure change over time.

Insights for leaders will provide great metrics for people leading teams and a broader understand of organizational work habits

track team engagement with microsoft viva insights
Image: Monitor Team Performance and Engagement with Microsoft Viva Insights

VIVA LEARNING

Learning while working is common for digital workplaces and now you can find all your learning resources in one place with Viva Learning. From content that is assigned to you to recommended courses and programs, Viva Learning brings it together in a centralized location. You have the opportunity to learn in the flow of work, along with finding and sharing resources with ease. Managers can even track completion and conduct onboarding processes through Viva.

 

 

VIVA TOPICS

Viva Topics connect you to topics and experts. With this feature you do not need to go looking outside of the tool for knowledge, it finds you. Users can find people, resources, and conversations related to a particular topic and raise questions. Viva Topics uses artificial intelligence to build topic pages so they stay relevant and are aligned with the right content.

This feature can be of real value for knowledge or project based organizations that want to capture best practices, tacit knowledge or expertise that is currently stored in peoples head or content. Although Viva topics has a large AI component to it there will still need to be some human involvement to curate and organize content for the best result.

 

Orchestry for Viva and its Objectives

 Microsoft has made it abundantly clear that MS Teams is the new ‘operating system’ of an enterprise, and Orchestry is designed to be MS Teams first, in turn, can natively integrate with MS Teams and Microsoft Viva. 

Orchestry for Microsoft Viva helps you govern and adopt the collaboration portion of the employee experience under the Viva banner. In today’s remote work setting, both Orchestry and Viva focus on driving connectivity, engagement, and cultural change across businesses to make the most of your digital workplace.

As mentioned, Viva is useful for driving engagement, plus empowering employee professional/personal growth with learning and wellness capabilities. Additionally, Microsoft Viva delivers impactful insights about the overall health of the organization with data-driven inputs on how to improve the work ecosystem for one and all. Building upon Microsoft Viva’s strengthens, Orchestry adds to its features as a complementary platform that focuses on the same goals and objectives:

Employee Experience: At Orchestry, we believe that the user experience is key and hence, we made Orchestry simple and beautiful not just for end-users, but also for admins. Orchestry is not just a provisioning tool, but a way to help users request, find and build their own workspaces with their needs in mind all through a simplified interface.

workspace provisioning adds to microsoft viva features
Image: In Addition to Microsoft Viva – Orchestry's simplified interface for end-users

Governance: Whilst Microsoft Viva provides many amazing capabilities to truly empower your end-users, you need to have a balance of empowerment and governance. Orchestry does just that by allowing administrators to provide self-service and providing end-users with the ability to request and customize their workspace. There is adequate control within Microsoft Teams without creating any roadblocks for members.

 

governance policies in place by orchestry with microsoft viva
Image: Governance and Provisioning capabilities outside of Microsoft Viva

Findability: Using Orchestry as a way to surface Teams teams, SharePoint sites, and Outlook groups in a single interface, complete with additional metadata, helps users understand what is available to them. Orchestry’s Workspace Directory is vital to effective management across the MS Teams platform as it acts as a repository to all collaboration and communication assets. Even the new Topics site from Viva can be surfaced and promoted to users quickly and easily. By providing a way to navigate the collaborative content in your organization Orchestry fits into the Microsoft Viva ethos of providing a consolidated employee experience.

microsoft viva's findability feature is complemented with orchestry's workspace directory
Image: Complementing Microsoft Viva's findability capability with Workspace Directory

Integration: Orchestry isn’t a web part surfaced as a Microsoft Teams app, but rather an Azure AD Application just like the various Microsoft Viva applications.

This means that Orchestry can integrate directly with Microsoft Viva to provide the same experience that Microsoft is aiming to achieve. By leverage the power of the Microsoft Graph and Teams directly Orchestry provides the provisioning, governance and adoption capabilities that a true employee experience platform strives for. 

Combining the Power of Two: Orchestry + Viva

Utilizing both Orchestry and Microsoft Viva for your MS Teams setup will provide employees with a complete experience from communication, learning, knowledge, wellness, collaboration, intelligent governance, and smart provisioning. 

Orchestry provides the collaboration and governance part of the Microsoft Viva puzzle in Microsoft Teams. With Orchestry, you can help drive the creation of workspaces with governance behind the scenes in an environment that Microsoft has placed all future bets on, Microsoft Teams. Orchestry’s transparent governance capabilities help deal with unwieldy sprawl and promote adoption with engagement across Microsoft Teams. Both Viva and Orchestry enable a standardized experience for all MS Teams users.

Making Orchestry a part of your MS Teams and Microsoft Viva ecosystem will really boost collaboration in your organization. Orchestry enables extraordinary customizations for your MS Teams teams with Workspace Templates that focus on helping with common business goals and driving engagement organization-wide.

In combination with Microsoft Viva, Orchestry brings you a simplified digital workplace. On one hand, Microsoft Viva allows you to monitor the well being of your employees and on the other, Orchestry ensures that they are operating in an efficient and easy-to-use environment.

Getting started with Orchestry is quick and easy, so why wait when you can test-drive it yourself by requesting free access with us.

About the Author

Michal Pisarek Image

Michal Pisarek

Orchestry CEO, 6X Microsoft MVP

Six-time Microsoft SharePoint MVP, former Co-Founder of Dynamic Owl Consulting and of BONZAI Intranet, this serial entrepreneur, international speaker, Office 365 thought leader and former professional chef brings the great depth of product, leadership and user experience expertise to Orchestry, working with Fortune 500 companies to deliver maximum efficiency of their Microsoft 365 investments.  

When Michal takes a day off occasionally, you will find him experimenting in the kitchen, inventing a new cocktail or learning a new language while enjoying all that Vancouver has to offer with his wife, daughter, and furry companion.

Introduction

This Privacy Policy explains what information Orchestry Software Inc. and its associated entities (collectively “Orchestry”) collect about you, why, what we do with that information, how we share it and how we handle the content you place in our products and services. It also explains the choices available to you regarding our use of your personal information and how you can access and update this information.

Privacy Policy Scope

Our Privacy Policy applies to the information we collect when you use one of our services, or when you otherwise engage with Orchestry Software, including, but not limited to:
when you visit our websites (“Websites“);
when you contact us for assistance;
when we connect with you as a prospective customer or as a customer;
when you attend customer or prospective customer events;
when you meet us at third party events, gatherings or meetups.
Orchestry is committed to protecting your privacy. This Privacy Policy applies to our websites (Websites), including www.orchestry.com, www.success.orchestry.com and www.app-dev.orchestry.com, owned and controlled by Orchestry.

This Privacy Policy governs our data collection, processing and usage practices. It also describes your choices regarding use, access and correction of your personal information. By using the Websites, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use the Websites.

Information We Collect

We collect personal data that you submit to us via our website or third-party tools including, for example, when applying for a job via our website or requesting support in relation to one of our services.
You are free to explore the Websites without providing any Personal Information about yourself. When you visit the Websites, we request that you provide Personal Information about yourself, and we collect Navigational Information.

Information Collection & Access

Orchestry acknowledges that you have the right to access your Personal Information. If requested to remove data we will respond within a reasonable timeframe.

We may transfer Personal Information to companies that help us provide our service, such as those organizations as part of our Global Partner Alliance. Transfers to subsequent third parties for the sole purpose of responding to requests from Websites in the appropriate geography service territory.

“Personal Information”
This refers to any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business. Personal Information can also include information that you enter into on the Websites, and information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information that we acquire from service providers.

“Navigational Information”
This refers to information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and pages viewed.

We use Navigational Information to operate and improve the Websites. We may also use Navigational Information alone or in combination with Personal Information to provide you with personalized information about Orchestry.

Information About Children

The Websites are not intended for or targeted at children under 13, and we do not knowingly or intentionally collect information about children under 13. If you believe that we have collected information about a child under 13, please contact us at hello@orchestry.com, so that we may delete the information.

Information Usage

We use the information we collect only in compliance with this Privacy Policy.

In addition to the uses identified elsewhere in this Privacy Policy, we may use your Personal Information to: (a) improve your browsing experience by personalizing the Websites; (b) send information to you which we think may be of interest to you by post, email, or other means; (c) send you marketing communications relating to our business.

We will never sell your Personal Information to any third party. However, we may share or disclose your Personal Information as follows:
we may provide your information to our business partners, vendors or service providers who perform functions on our behalf;
in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company;
as required by law, government officials, or other third parties pursuant to a subpoena, court order, or other legal process or requirement applicable to our Company;
when we believe, in our sole discretion, that the disclosure of personal information is necessary to prevent physical harm or financial loss;
to report suspected illegal activity or to investigate violations of our agreements.

Reviewing, Correcting and Removing Your Personal Information
Upon request, Orchestry will provide you with information about whether we hold any of your Personal Information. If you provide us with your Personal Information, you have the following rights with respect to that information:
To review the user information that you have supplied to us.
To request that we correct any errors, outdated information, or omissions in user information that you have supplied to us.
To request that your user information not be used to contact you.
To request that your user information be removed from any solicitation list that we use.
To request that your user information be deleted from our records.
To opt out of being solicited by Orchestry or third parties.

To exercise any of these rights, please contact us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy. We will respond to your request to change, correct, or delete your information within a reasonable timeframe and notify you of the action we have taken.

Retention of Personal Information

We retain Personal Information that you provide us as long as we consider it potentially useful in contacting you our services, or as needed to comply with our legal obligations, resolve disputes and enforce our agreements, and then we securely delete the information. We will delete this information from the servers at an earlier date if you so request, as described in “Unsubscribe from Communication” below.

Customer Testimonials and Comments

We post customer testimonials and comments on our Websites, which may contain Personal Information. We obtain each customer’s consent via email prior to posting the customer’s name and testimonial.

Security of your Personal Information

We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. We secure the Personal Information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure.

Social Media Features

Our Websites include Social Media Features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs that run on our sites. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Websites. This Privacy Policy does not apply to these features.  Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.

External Websites

Our Websites provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.

Public Forums

We offer publicly accessible blogs, message boards and community forums. Please keep in mind that if you directly disclose any information through our public message boards, blogs, or forums, this information may be collected and used by others. We will correct or delete any information you have posted on the Websites if you so request, as described in “Opting Out and Unsubscribing” below.

International Transfer of Information

To facilitate our global operations, we may transfer and access Personal Information from around the world, including the United States. This Privacy Policy shall apply even if we transfer Personal Information to other countries.

Corporate Events

If we (or our assets) are acquired by another company, whether by merger, acquisition, bankruptcy or otherwise, that company would receive all information gathered by Orchestry on the Websites. In this event, you will be notified via email and/or a prominent notice on our website, of any change in ownership, uses of your Personal Information, and choices you may have regarding your Personal Information.

Cookies & Similar Technologies

Orchestry uses cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole.

The cookies we use on this website are broadly grouped into the following categories:

Essential: Some of the cookies on our website are essential for us to be able to provide you with a service you have requested. You may not be able to use our website effectively without these cookies.
Analytics: We use analytics cookies to help us understand how users engage with our website. An example of this is for counting the number of different people coming to our website, visiting a particular page or using a particular feature. Without this cookie, if you visited the website once each week for three weeks, we would count you as three separate users and this wouldn’t be a true representation. These cookies do not let us identify specific users as the information is aggregated.
Social sharing: We use cookies to allow you to share content directly to your social networking sites for example Facebook, Twitter and Google+ i.e. clicking Like on Facebook and Share on Twitter.
Interest-based advertising: You may have noticed that when you visit websites, you will be shown advertisements for products and services you may be interested in. Cookie information about certain pages you have visited on our website helps us be more relevant in our advertising. Having these cookies does not increase the number of adverts you will be shown on these specific sites. These ‘persistent’ cookies last no longer than 90 days, or until you clear them. These and the other cookies we use do NOT allow us to see what other sites you have been visiting, they simply act as a record of our web pages and advertisements that you may see.
Opt Out of Cookies
When you first visited the websites you will have been shown a status bar notifying you that this website uses cookies and inviting you to review this cookie policy. Once you have clicked to go further into our website, the cookie prompt will disappear, this confirms that you consent to us using the cookies detailed in this policy.
Please note that we can’t always control third party cookies (such as from social networks) stored on your machine from our website and where this is the case you will need to visit the relevant third party’s website directly to understand their cookies stored on your machine by them. Please see our ‘third party cookies’ section below.
If you want to reject cookies we use from this website you will need to:
Delete the cookies from your browser. Most browsers also allow you to prevent all or some cookies being stored on your machine in the future. For more information on how to delete or disable cookies from your browser please use the ‘help’ function within your browser, or alternatively visit www.allaboutcookies.org. By deleting our cookie preference cookie, the next time you visit our website the cookie status bar will appear again inviting you to again reconsider your preferences.
AND/OR: If you only want to reject the Internet Based Advertising cookies we store on your machine, you can opt-out of receiving these cookies at any time by going to the Internet Advertising Bureau website at http://www.youronlinechoices.com and following the opt-out instructions.
Please do be aware that disabling cookies may impact the functionality of this website.
Third Party Cookies
Some of the cookies described above are stored on your machine by third parties when you use our website. We have no control over these cookies of how the third party uses them. They are used to allow that third party to provide a service to us, for example website analytics. For more information on these cookies and how to disable them, please see:
Internet Advertising Bureau website at http://www.youronlinechoices.com/ where you will be able to opt-out of receiving Internet Based Advertising cookies from some of the third parties, such as Google, LinkedIn, Facebook and Twitter.
The use of cookies and web beacons by any tracking utility company is not covered by our Privacy Policy.

Log Files

We may collect demographic information, such as your region, preferences, interests and favorites using log files that are not associated with your name or other personal information. There is also information about your computer hardware and software that is automatically collected by us. This information can include: your IP address, browser type, domain names, internet service provider (ISP), the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This information is used by Orchestry to provide general statistics regarding use of the Websites. For these purposes, we do link this automatically-collected data to Personal Information such as name, email address, address, and phone number.

Clear Gifs (Web Beacons/Web Bugs)

We employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage the Website by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users.  In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages or in emails and are about the size of the period at the end of this sentence. We use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients.  This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. We tie the information gathered by clear gifs in emails to our customers’ Personal Information. If you would like to opt-out of these emails, please see “Opting Out and Unsubscribing”.

Advertising

We partner with a third-party ad network to either display advertising on our Web site or to manage our advertising on other sites. Our ad network partner uses cookies and Web beacons to collect non-personal information about your activities on this and other Web sites to provide you targeted advertising based upon your interests.  If you wish to not have this information used for the purpose of serving you targeted ads, you may opt-out by clicking here: http://preferences.truste.com/ (or if located in the European Union, by clicking here: http://www.youronlinechoices.eu/). Please note this does not opt you out of being served advertising.  You will continue to receive generic ads.

Unsubscribe from Communications

You may unsubscribe from our marketing communications by clicking on the “unsubscribe” link located on the bottom of our e-mails, or by sending us email us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.

Contact Us

If you have any questions about this Privacy Policy or our treatment of the information you provide us, please write to us by email at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.

Changes

We may amend this Privacy Policy from time to time. When there are changes to this Privacy Policy, we will update this page. The date on the bottom will always indicate when we last made changes.
Last Updated: July 28, 2020

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