Too often Microsoft 365 Administrators are locking down Microsoft Teams to restrict access for fear that opening the gates to self-service and team/site provisioning in MS Teams may wreak havoc through endless sprawl of creation. Sadly, they aren’t wrong to have such fear as over the past few years many organizations have fallen to this foil.
Why Does Your Organization Need A Central, Informative Microsoft Teams & SharePoint Sites Directory?
At Orchestry, we recognized the need to have a centralized repository, a central Teams/Sites Workspace Directory, of all MS Teams teams, SharePoint teams sites, and SharePoint Communications sites that any user, from Microsoft 365 administrator down to end-user, can access to discover and find before requesting or setting up another workspace. This simple, but effective core capability of Orchestry is saving organizations tens of thousands of dollars in both time and productivity. Orchestry’s informative Workspace Directory enables businesses to minimize the risk and end the fear of sprawl through simplified Microsoft Teams and SharePoint Online Sites management.
There is nothing like an organized, all-encompassing Microsoft 365 Workspace Directory when it comes to getting an overview of your organization’s collaboration tools. Whether you are new to MS Teams or have been using it for years, it is always good to have a blueprint of existing teams and sites.
Imagine a central repository where you can view all MS Teams teams, SharePoint teams sites, and SharePoint communications sites in one single location. This level of improved visibility has added advantages for users, such as knowing the naming conventions preferred at the organization, or new sites can be created based on the ones that already exist, and so on.
A well-informed repository, like Orchestry’s Workspace Directory, overcomes the challenge of giving accessibility to end-users and delivers a simplified, user-friendly interface to Microsoft Teams. Moreover, Orchestry’s Workspace Directory’s navigation capability can be utilized by administrators and end-users alike, without needing permissions to access administrative tools.
Visibility is the Key to Microsoft Teams Sprawl Management
With the Orchestry informative Workspace Directory, end-users can view all existing Microsoft Teams teams and SharePoint Online sites, which in turn prevent the duplication of existing workspaces. In essence, knowledge is power and the transparency of the existing workspaces prevents additional workspace creation, minimizing sprawl.
Since duplication of collaboration assets is minimized, there is little to no decay of existing MS Teams teams and SharePoint sites. Your organization can leave behind the worries of heavy MS Teams sprawl as the informative Workspace Directory offers a comprehensive log.
Orchestry has been designed with a beautiful user-experience in mind bringing to you a renewed level of convenience. Your organization members are empowered to access and manage their Favorite Workspaces, teams and sites, with one click, saving you time while increasing productivity.
How Does The Workspace Directory Streamline Microsoft Teams Management?
Classification capabilities with Orchestry’s Workspace Directory are vast and useful. You can use classification categories across Teams, Sites, and Groups to filter down what you are looking for.
Applying MetaData to Workspaces
Additionally, you can add your custom metadata to this, not just for Workspaces, teams and sites, created through Orchestry, but anything existing Workspaces that you already had in Microsoft 365. So you can apply any preexisting taxonomy and make use of the search and filter mechanism through them as well.
Search and Filter Workspaces Quickly
Additionally, the search and filter mechanism in Orchestry’s informative Workspace Directory is highly exhaustive and allows you to filter down at levels of ownership, privacy, division, and type of collaborative asset. Both administrators and users can create a sort of hierarchy using the catalog structure and organize it to maximize efficiency.
Personalize Favorite Workspaces for Rapid Access
Orchestry’s Workspace Directory offers a user experience like no other, with many customization options. Each user can personalize their Microsoft Teams’ Directory interface with the option to “favorite” chosen Workspaces, team and sites.
Orchestry also enables the capability of removing the ‘Favorite Workspace’ left-side rail for organizations looking to add additional columns to their Workspace Directory, expanding the real estate per column. Not to mention, even something as simple as the view can be adjusted between the list and table format, along with the ability to edit columns to showcase the information you need.
Extending Success with Microsoft Teams with Orchestry
The informative Workspace Directory is not all that Orchestry has to offer. After careful analysis of Microsoft 365 challenges, Orchestry has modeled several other added core capabilities that impact the management of Microsoft Teams and make work simple across Microsoft 365.
Organizations are empowered with pre-built Workspace Templates, streamlined Workspace Provisioning, and transparent Microsoft 365 Governance strategies as well to help determine that the right tool is being used for the right goal. Let’s take a look at how each core capability complements Orchestry’s Workspace Directory feature:
- Transparent Workspace Governance: the filter attribute of the Workspace Directory allows you to filter down teams, sites, and groups based on governance policies like privacy settings. The repository even makes it easier to determine the naming convention followed within the organization.
- Pre-Built Workspace Templates: as Orchestry’s Workspace Directory enables a quick way to find and access collaboration sites, users can take inspiration from existing teams/sites and their corresponding templates before creating new ones. The workspace log is an efficient way to determine if there is an existing pre-built Workspace Template that might be suitable for your foreseen business needs.
- Streamlined Workspace Provisioning: both Workspace Directory and Workspace Provisioning capabilities of Orchestry assist in curbing MS Teams and SharePoint sites sprawl. Microsoft Teams management is streamlined as all users can get an overview of existing assets through the directory before requesting a new Workspace accordingly.
Workspace Directory, along with Orchestry’s other core capabilities, facilitates a straightforward interface for Microsoft Teams, SharePoint Online and across Microsoft 365. Orchestry is your technology adoption and governance platform that can elevate your overall Microsoft 365 success.
Not only does Orchestry facilitate a change management strategy but also ensures seamless utilization of Microsoft tools, at the right time and for the right purpose. It is with this approach that you have the power to enable an end-to-end view of your organization’s collaboration with Orchestry. To get started with Orchestry you need no more than 15 minutes to download the application in Microsoft Teams, so go ahead and make use of its many benefits.
If you are interested in testing Orchestry’s performance, request your free access now!