business Technology

Migrating to Microsoft Teams from Slack, Skype for Business or G Suite

Michal Pisarek September 16, 2020

6 MIN READ

Are you ready to migrate to Microsoft Teams from Slack, G Suite or Skype for Business? If you’re currently invested in Microsoft Office 365 or have simply realized the benefits of using a secure all-in-one collaboration platform, you’re probably wondering what’s involved in migrating to Microsoft Teams.

While there are a ton of great reasons to move to Microsoft Teams (that we’re going to tell you about shortly), there are a few hurdles to consider before taking the leap. To help set expectations and ensure you have everything you need to succeed in a new environment, we have outlined how to move to Microsoft Teams from three of the most popular communications tools.

Microsoft Teams Migration from Slack, G Suite or Skype
Image: Microsoft Teams across mobile & desktop.

Why Migrate from Slack, Skype for Business or G Suite to Microsoft Teams?

Digital workspaces, video meetings, and instant messaging are not new concepts. Every business is using some form of digital communications tool to improve collaboration across departments and increase employee engagement. The trouble is, most of the popular apps we are familiar with do not provide the level of integration, flexibility, and security that we need to do business in today’s remote world.    

Enter Microsoft Teams. It’s not just Microsoft’s default solution or the replacement to Skype for Business – it’s filling a gap that exists in all real-time collaboration tools. One of the biggest reasons why Microsoft Teams has over 75 million users and counting is because it’s more than a chat hub that exists separately from the rest of your business. Microsoft Teams is a cohesive solution that brings together employees, content, and business apps in an easy-to-use and highly intuitive platform.

Microsoft Teams seamlessly integrates with Office 365. It connects video chat, instant messaging, email, document collaboration, and cloud storage solutions in one place to improve the way your employees work every day. Working with just one solution to set up meetings, manage tasks, exchange files, and connect with other members of your team, your entire organization is able to stay focused and in the loop. Unlike other collaboration tools that sit outside of your core business systems, Microsoft Teams makes every conversation, meeting, and file instantly accessible (and searchable) at all times.

How to Migrate Microsoft Teams from Another Collaboration Tool

With a familiar user interface, seamless integration with other Microsoft tools, and continuous improvement happening every day, it’s no wonder organizations are jumping ship from other communications apps and adopting Microsoft Teams. Once you have decided to move to Microsoft Teams from another system, the next step requires some planning.

If this is your first glimpse into the world of collaboration software, your Microsoft Teams journey is relatively simple and straightforward. In fact, you can skip the rest of this article and get focused on usage, adoption, and governance. The likely scenario is that you are currently running one of the three widespread business communications tools and are trying to figure out the best way to transfer your people, messages, files, and apps.   

While Slack, G Suite, and Skype for Business have similar functionalities, there is more to the process of migrating to Microsoft Teams than meets the eye. Moving to a new technology is a significant change for your employees and requires essential planning, customization, and training to adopt the new system successfully.

The first step in your migration project is to decide what information you need to keep. The migration process for Slack is different from G Suite and Skype for Business, so we have provided further details and useful links on migrating data to help you understand what is involved in the move to Microsoft Teams.

Migrating from Slack to Microsoft Teams

How To Microsoft Teams - Move to Microsoft Teams from Slack
Image: Slack across mobile and desktop.

Slack is one of the original digital real-time messaging applications that has transformed teamwork collaboration as we know it. Although migrating from Slack to Microsoft Teams is possible, the level of complexity depends on what data you are bringing over. Here are some of the steps that you will need to consider in your Slack to Microsoft Teams migration plan:     

  1. Microsoft Teams Structure Setup
    The first issue is that Slack “Channels” are known as “Teams” in Microsoft Teams. While they provide a comparable experience, you still have to map your Slack channels and upload them to Microsoft Teams when setting up your structure.    
  2. Conversation Migration 
    The same direct message functionality in Slack is available in Microsoft Teams. To migrate, you will need to convert all Slack conversation threads into HTML, upload your files into the document library, and then move your data into SharePoint to be accessed via Microsoft Teams.
  3. File Migration
    Outside of chat logs, there may be other files you want to bring over to Microsoft Teams. You can upload the files onto SharePoint, but there are a few limitations and risks to keep in mind. Microsoft Teams does not preserve timestamps or track who created the channel, and it doesn’t retain authorship information or support threaded chat with assigned users. In this case, you will have to upload Slack posts as HTML content and post to Microsoft Teams as “root content.”
  4. App Migration 
    Microsoft Teams supports external plugins from third-party companies, just like Slack, but they don’t host all the same apps. You will need to search the built-in apps in Microsoft Teams however, you may have to settle with what is available. 


Once you have set up your Microsoft Teams structure, exported your content from Slack, and uploaded it into Microsoft Teams or SharePoint, you can add your users with the appropriate permissions. There are some beneficial Microsoft Teams training videos that can help you get started with the basics. The video below shows you how to create a team, add people and add channels.

While Slack and Microsoft Teams have some crossover in functionality, there is a lot for your users and administrators to learn about optimizing the software and taking advantage of its full capabilities. Before you get lost in the sea of Microsoft Teams and SharePoint Online sites, there are experts and software, like Orchestry, here to help you quickly and easily adopt Microsoft Teams.

Migrating from G Suite to Microsoft Teams

G Suite to Microsoft Teams - How to Microsoft Teams
Image: Applications available in G Suite.

In order to migrate from G Suite to Microsoft Teams, you have to move your G Suite Drive files to Microsoft 365. The video below shares a step-by-step guide on how to do this, including how to save your compressed files in Microsoft OneDrive.

Even though Office 365 has similar functionality to G Suite and the physical migration to Microsoft Teams might not seem all that labour-intensive, making the switch requires a considerable amount of planning, training, and change management. In order for your organization to use Microsoft Teams effectively, your users need to know how to email, exchange files, co-author a document, and everything else that Microsoft Teams has to offer.

One of the major challenges for G Suite users will be getting used to Microsoft’s approach to desktop, web, and mobile apps. Coming from Google where every business app is web-only, this is once again a distinct change in the way a company is used to sharing information, hosting meetings, and communicating online. The best way to adapt to change is to be prepared.

Migrating to Microsoft Teams from Skype

Migrating from Skype for Business to Microsoft Teams

Whether you are using Skype for Business Online or a Skype for Business on-premises environment, Microsoft has created an upgrade guide to ease the transition. Recognizing that it’s not just a technical upgrade, but a complete transformation of how your users will communicate and collaborate, Microsoft has included a step-by-step framework on bringing together project stakeholders, defining the project, assessing technical and user readiness, deployment, and maximizing business value post-implementation.

Due to the fact that Skype for Business is being retired on July 21st, 2021 and will no longer be supported by Microsoft, it’s important to get started as soon as possible. You can manage your users’ migration all the way to their subsequent upgrade by slowly introducing them to new features and functions. Users can run Microsoft Teams alongside Skype for Business as two separate solutions by default, so they get accustomed to the similar and overlapping capabilities on their own time. 

For more details on the upgrade process, read about Accenture’s migration from Skype for Business to Microsoft Teams. Microsoft Teams is now deployed across the global company of more than 500,000 people, enabling them to communicate, collaborate, and interact effectively from anywhere. 

Are You Ready to Make the Move to Microsoft Teams?

While all of these migration paths differ slightly, there is one common denominator: change management. Microsoft Teams is powerful but can be overwhelming in its’ setup, features, and functions. With so many tools and applications at your fingertips, it is a challenge for people who are familiar with other technology to hit the ground running with Microsoft Teams. The only way you can successfully adopt and use Microsoft Teams to its fullest is by taking the steps required to get your people up to speed and start embracing the software.

At Orchestry, we believe that simplifying the Microsoft 365 experience for both users and administrators is essential to driving usage and adoption. We offer a balanced platform composed of adoption tools, engaging templates, intelligence workspace governance, controlled provisioning, and empowering self-service to help you on your journey to Microsoft Teams mastery. Built by a seasoned team of Office 365 Architects and SharePoint MVPs, you can trust us to help you efficiently implement, customize, and manage your Microsoft Teams solution.

To discover how Orchestry can help you start making work simple in Microsoft Teams, contact our team or start your free access today!

About the Author

Michal Pisarek Image

Michal Pisarek

Orchestry CEO, 6X Microsoft MVP

Six-time Microsoft SharePoint MVP, former Co-Founder of Dynamic Owl Consulting and of BONZAI Intranet, this serial entrepreneur, international speaker, Office 365 thought leader and former professional chef brings the great depth of product, leadership and user experience expertise to Orchestry, working with Fortune 500 companies to deliver maximum efficiency of their Microsoft 365 investments.  

When Michal takes a day off occasionally, you will find him experimenting in the kitchen, inventing a new cocktail or learning a new language while enjoying all that Vancouver has to offer with his wife, daughter, and furry companion.

Introduction

This Privacy Policy explains what information Orchestry Software Inc. and its associated entities (collectively “Orchestry”) collect about you, why, what we do with that information, how we share it and how we handle the content you place in our products and services. It also explains the choices available to you regarding our use of your personal information and how you can access and update this information.

Privacy Policy Scope

Our Privacy Policy applies to the information we collect when you use one of our services, or when you otherwise engage with Orchestry Software, including, but not limited to:
when you visit our websites (“Websites“);
when you contact us for assistance;
when we connect with you as a prospective customer or as a customer;
when you attend customer or prospective customer events;
when you meet us at third party events, gatherings or meetups.
Orchestry is committed to protecting your privacy. This Privacy Policy applies to our websites (Websites), including www.orchestry.com, www.success.orchestry.com and www.app-dev.orchestry.com, owned and controlled by Orchestry.

This Privacy Policy governs our data collection, processing and usage practices. It also describes your choices regarding use, access and correction of your personal information. By using the Websites, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use the Websites.

Information We Collect

We collect personal data that you submit to us via our website or third-party tools including, for example, when applying for a job via our website or requesting support in relation to one of our services.
You are free to explore the Websites without providing any Personal Information about yourself. When you visit the Websites, we request that you provide Personal Information about yourself, and we collect Navigational Information.

Information Collection & Access

Orchestry acknowledges that you have the right to access your Personal Information. If requested to remove data we will respond within a reasonable timeframe.

We may transfer Personal Information to companies that help us provide our service, such as those organizations as part of our Global Partner Alliance. Transfers to subsequent third parties for the sole purpose of responding to requests from Websites in the appropriate geography service territory.

“Personal Information”
This refers to any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business. Personal Information can also include information that you enter into on the Websites, and information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information that we acquire from service providers.

“Navigational Information”
This refers to information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and pages viewed.

We use Navigational Information to operate and improve the Websites. We may also use Navigational Information alone or in combination with Personal Information to provide you with personalized information about Orchestry.

Information About Children

The Websites are not intended for or targeted at children under 13, and we do not knowingly or intentionally collect information about children under 13. If you believe that we have collected information about a child under 13, please contact us at hello@orchestry.com, so that we may delete the information.

Information Usage

We use the information we collect only in compliance with this Privacy Policy.

In addition to the uses identified elsewhere in this Privacy Policy, we may use your Personal Information to: (a) improve your browsing experience by personalizing the Websites; (b) send information to you which we think may be of interest to you by post, email, or other means; (c) send you marketing communications relating to our business.

We will never sell your Personal Information to any third party. However, we may share or disclose your Personal Information as follows:
we may provide your information to our business partners, vendors or service providers who perform functions on our behalf;
in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company;
as required by law, government officials, or other third parties pursuant to a subpoena, court order, or other legal process or requirement applicable to our Company;
when we believe, in our sole discretion, that the disclosure of personal information is necessary to prevent physical harm or financial loss;
to report suspected illegal activity or to investigate violations of our agreements.

Reviewing, Correcting and Removing Your Personal Information
Upon request, Orchestry will provide you with information about whether we hold any of your Personal Information. If you provide us with your Personal Information, you have the following rights with respect to that information:
To review the user information that you have supplied to us.
To request that we correct any errors, outdated information, or omissions in user information that you have supplied to us.
To request that your user information not be used to contact you.
To request that your user information be removed from any solicitation list that we use.
To request that your user information be deleted from our records.
To opt out of being solicited by Orchestry or third parties.

To exercise any of these rights, please contact us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy. We will respond to your request to change, correct, or delete your information within a reasonable timeframe and notify you of the action we have taken.

Retention of Personal Information

We retain Personal Information that you provide us as long as we consider it potentially useful in contacting you our services, or as needed to comply with our legal obligations, resolve disputes and enforce our agreements, and then we securely delete the information. We will delete this information from the servers at an earlier date if you so request, as described in “Unsubscribe from Communication” below.

Customer Testimonials and Comments

We post customer testimonials and comments on our Websites, which may contain Personal Information. We obtain each customer’s consent via email prior to posting the customer’s name and testimonial.

Security of your Personal Information

We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. We secure the Personal Information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure.

Social Media Features

Our Websites include Social Media Features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs that run on our sites. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Websites. This Privacy Policy does not apply to these features.  Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.

External Websites

Our Websites provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.

Public Forums

We offer publicly accessible blogs, message boards and community forums. Please keep in mind that if you directly disclose any information through our public message boards, blogs, or forums, this information may be collected and used by others. We will correct or delete any information you have posted on the Websites if you so request, as described in “Opting Out and Unsubscribing” below.

International Transfer of Information

To facilitate our global operations, we may transfer and access Personal Information from around the world, including the United States. This Privacy Policy shall apply even if we transfer Personal Information to other countries.

Corporate Events

If we (or our assets) are acquired by another company, whether by merger, acquisition, bankruptcy or otherwise, that company would receive all information gathered by Orchestry on the Websites. In this event, you will be notified via email and/or a prominent notice on our website, of any change in ownership, uses of your Personal Information, and choices you may have regarding your Personal Information.

Cookies & Similar Technologies

Orchestry uses cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole.

The cookies we use on this website are broadly grouped into the following categories:

Essential: Some of the cookies on our website are essential for us to be able to provide you with a service you have requested. You may not be able to use our website effectively without these cookies.
Analytics: We use analytics cookies to help us understand how users engage with our website. An example of this is for counting the number of different people coming to our website, visiting a particular page or using a particular feature. Without this cookie, if you visited the website once each week for three weeks, we would count you as three separate users and this wouldn’t be a true representation. These cookies do not let us identify specific users as the information is aggregated.
Social sharing: We use cookies to allow you to share content directly to your social networking sites for example Facebook, Twitter and Google+ i.e. clicking Like on Facebook and Share on Twitter.
Interest-based advertising: You may have noticed that when you visit websites, you will be shown advertisements for products and services you may be interested in. Cookie information about certain pages you have visited on our website helps us be more relevant in our advertising. Having these cookies does not increase the number of adverts you will be shown on these specific sites. These ‘persistent’ cookies last no longer than 90 days, or until you clear them. These and the other cookies we use do NOT allow us to see what other sites you have been visiting, they simply act as a record of our web pages and advertisements that you may see.
Opt Out of Cookies
When you first visited the websites you will have been shown a status bar notifying you that this website uses cookies and inviting you to review this cookie policy. Once you have clicked to go further into our website, the cookie prompt will disappear, this confirms that you consent to us using the cookies detailed in this policy.
Please note that we can’t always control third party cookies (such as from social networks) stored on your machine from our website and where this is the case you will need to visit the relevant third party’s website directly to understand their cookies stored on your machine by them. Please see our ‘third party cookies’ section below.
If you want to reject cookies we use from this website you will need to:
Delete the cookies from your browser. Most browsers also allow you to prevent all or some cookies being stored on your machine in the future. For more information on how to delete or disable cookies from your browser please use the ‘help’ function within your browser, or alternatively visit www.allaboutcookies.org. By deleting our cookie preference cookie, the next time you visit our website the cookie status bar will appear again inviting you to again reconsider your preferences.
AND/OR: If you only want to reject the Internet Based Advertising cookies we store on your machine, you can opt-out of receiving these cookies at any time by going to the Internet Advertising Bureau website at http://www.youronlinechoices.com and following the opt-out instructions.
Please do be aware that disabling cookies may impact the functionality of this website.
Third Party Cookies
Some of the cookies described above are stored on your machine by third parties when you use our website. We have no control over these cookies of how the third party uses them. They are used to allow that third party to provide a service to us, for example website analytics. For more information on these cookies and how to disable them, please see:
Internet Advertising Bureau website at http://www.youronlinechoices.com/ where you will be able to opt-out of receiving Internet Based Advertising cookies from some of the third parties, such as Google, LinkedIn, Facebook and Twitter.
The use of cookies and web beacons by any tracking utility company is not covered by our Privacy Policy.

Log Files

We may collect demographic information, such as your region, preferences, interests and favorites using log files that are not associated with your name or other personal information. There is also information about your computer hardware and software that is automatically collected by us. This information can include: your IP address, browser type, domain names, internet service provider (ISP), the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This information is used by Orchestry to provide general statistics regarding use of the Websites. For these purposes, we do link this automatically-collected data to Personal Information such as name, email address, address, and phone number.

Clear Gifs (Web Beacons/Web Bugs)

We employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage the Website by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users.  In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages or in emails and are about the size of the period at the end of this sentence. We use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients.  This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. We tie the information gathered by clear gifs in emails to our customers’ Personal Information. If you would like to opt-out of these emails, please see “Opting Out and Unsubscribing”.

Advertising

We partner with a third-party ad network to either display advertising on our Web site or to manage our advertising on other sites. Our ad network partner uses cookies and Web beacons to collect non-personal information about your activities on this and other Web sites to provide you targeted advertising based upon your interests.  If you wish to not have this information used for the purpose of serving you targeted ads, you may opt-out by clicking here: http://preferences.truste.com/ (or if located in the European Union, by clicking here: http://www.youronlinechoices.eu/). Please note this does not opt you out of being served advertising.  You will continue to receive generic ads.

Unsubscribe from Communications

You may unsubscribe from our marketing communications by clicking on the “unsubscribe” link located on the bottom of our e-mails, or by sending us email us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.

Contact Us

If you have any questions about this Privacy Policy or our treatment of the information you provide us, please write to us by email at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.

Changes

We may amend this Privacy Policy from time to time. When there are changes to this Privacy Policy, we will update this page. The date on the bottom will always indicate when we last made changes.
Last Updated: July 28, 2020

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