Microsoft Teams has a number of time-saving features and scheduling Microsoft Teams meetings directly from a chat is one of our personal favorites. There are a number of easy ways you can schedule Microsoft Teams meetings, scheduling in Outlook for example, but doing it this way is guaranteed to make your life a little easier and save you precious time.
Why Schedule Meetings from Microsoft Teams Chat?
Meetings can be a bit of a necessary evil – we’ve all been involved in meetings that could have just as easily been an email – but sometimes they truly are necessary. When you’re chatting (formerly instant messaging) with someone and realize your communication could be a lot more effective face to face, it’s so handy to have a simple way to schedule a meeting with that person.
How to Schedule Microsoft Teams Meetings
Scheduling Microsoft Teams meetings is intuitive and simple. When you are chatting one-on-one and realize you need to have a meeting, you can easily schedule one with the user you are chatting with by clicking on the calendar icon:
This will open up the Microsoft Teams meetings dialogue with the current user already selected and the next available slot for both users also selected. Sometimes little things like that make all the difference to the user experience:
Then you just need to fill in all the Microsoft Teams meeting information and add anyone else that you think needs to be involved.
Limitations of Scheduling Microsoft Teams Meetings from Chat
Currently, scheduling Microsoft Teams meetings directly from chat only works if you are messaging one-on-one. It won’t work if you are having conversations in a Microsoft Teams Channel although you can use the ‘Meet Now’ option if you want to meet now.
Hopefully, this functionality will be expanded in the future to channel-based conversations so you can schedule team meetings as well as one-on-ones. If Microsoft Teams and Outlook were to join forces, the possibilities for incorporating Microsoft Teams meetings are endless and the whole process could potentially be replaced in Teams, reducing the need to go to Outlook completely.
We hope this post helps you to cut down on the time you currently spend scheduling meetings, making the process smoother and more efficient.
If you are looking for more tips on how you can work more efficiently in Microsoft Teams, you may be interested in our previous posts:
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