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Spontaneity is not the best way to approach your Microsoft Teams deployment. Sufficient planning and strategizing need to be done to prepare for its longevity. Lifecycle management is all about being visionary and efficiently managing your Microsoft Teams deployment long after it has been rolled out.
Today we are going give you a clear understanding of what lifecycle management is all about and how you can implement it for your organization.
Getting content into MS Teams and Microsoft 365, in general, is fairly straightforward and there are features within the tools that help you manage it too. But, from a holistic perspective, it is important to think about how and where you are sharing content and collaborating. This is where lifecycle management comes into play, helping you utilize out-of-the-box capabilities or bringing in outside sources to best manage information for long periods of time. To put it simply, lifecycle management is the strategy to manage MS Teams teams for their respective longevity.
Spinning teams in MS Teams is a simple process and a conservative number of them may be provisioned regularly. However, these teams continue to add up and cause unmanageable sprawl across the platform over time. Being able to prevent such issues from occurring in the first place is the main agenda of lifecycle management, making it a must for your MS Teams adoption strategy.
An un-governed MS Teams environment, without lifecycle management, faces many hurdles such as duplicated teams, orphaned teams, ineffective naming, sprawl, content access issues, findability challenges, uncontrolled content growth, and more.
A team within your MS Teams platform undergoes a lot, to understand how it progresses we have broken the process down into three distinct stages:
There are several tools and resources within Microsoft 365 that help manage your MS Teams environment. You can use these tools at different stages of a team in MS Teams to ensure it is active, purpose-driven, and kept track of for when it may be ready for deletion.
During the Creation stage, here is what you can do to ensure that teams are not created unnecessarily:
To learn more about getting the governance aspect of Microsoft Teams right, download our guide on planning pre-deployment governance: https://www.orchestry.com/resource/microsoft-teams-governance-planning-adoption/
During the Active Usage stage, you can look into monitoring capabilities to ensure adequate usage of teams:
The final Sunsetting stage is crucial for the management of your MS Teams platform as a whole, let’s take a look at what you can do to ensure teams are taken care of towards the end of their lifecycle.
For a more detailed insight on how to implement lifecycle management and better control of your MS Teams environment, you must watch our session recording: https://www.orchestry.com/event/the-lifecycle-of-a-team-coming-to-grips-with-lifecycle-management/
Orchestry’s core capabilities are designed to empower you with the most efficient MS Teams set up possible. Each capability, Transparent Microsoft 365 Governance, Self-Service Workspace Provisioning, Pre-Built Workspace Templates, and Informative Workspace Directory have been built to cater to different stages of a team’s longevity in MS Teams.
Orchestry is here to simplify your experience with Microsoft Teams and allow you to use it to its full potential; lifecycle management plays a key role in all of this. Don’t believe us? Try a different perspective to understand how you can make use of lifecycle management for your MS Teams platform by exploring this use case we have put together.