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October 7, 2021

Top Lifecycle Management Best Practices for Microsoft Teams

Microsoft Teams has modernized workplaces across the globe, making communication and collaboration more efficient and seamless for organizations. However, if not deployed with forethought Microsoft Teams delivers its own set of problems. To ensure productivity and optimum utilization of the tool, lifecycle management best practices must be established and executed.

Lifecycle Management in Microsoft Teams

When should you get started with Lifecycle Management in Microsoft Teams? If there is a right answer it would be “as soon as possible”. One should not wait for their Microsoft Teams environment to be unhinged before considering Lifecycle Management policies. The right way to start with Lifecycle Management is to plan and implement a strategy from day one with Microsoft Teams. But if you didn’t start Lifecycle Management early on in your Microsoft Teams environment, it does not mean that your environment cannot be remediated. The purpose of Lifecycle Management is to help you and your organization overcome hurdles no matter what stage of adoption you are in.

Getting Started with Lifecycle Management Best Practices

Lifecycle Management taking care of the longevity of your Microsoft Teams every step of the way. Let us walk you through some of the important steps in setting up and managing Microsoft Teams with Lifecycle Management Best Practices from creation to sunsetting.

Microsoft Teams Defining Your Purpose

Before you start creating Microsoft Teams teams, make sure you define the purpose of the team and set a creation process in advance. This includes deciding what events warrant the creation of a team and who has the authority to do so.

With Orchestry you can utilize the power of Pre-Built Workspace Templates and Controlled Self-Service Provisioning to create tailor-made Microsoft Teams teams and SharePoint sites to maintain a standardized experience throughout your platform. Workspace Templating allows you to control how an asset is organized and provisioned, which enables you to track owners, members and approve the creation itself before provisioning a new team.

lifecycle management - orchestry self service provisioning
Image: Efficient Lifecycle Management with Self-Service Provisioning

Microsoft Teams Governance Takes Preparation

For the efficient creation and usage of Microsoft Teams, governance policies must be configured. Make sure to follow a naming convention across your environment and identify what kind of teams will be public and private, plus who can add/approve new members to each team.

Further, plan transparent Microsoft 365 Governance with Orchestry, including set-up and deployment of naming conventions, sensitivity labels, metadata, and unparalleled compliance. Remove bottlenecks and access issues by carefully implementing enhanced governance policies with Orchestry.

following naming convention with transparent governance in ms teams
Image: Enabling Naming Convention with Orchestry in MS Teams

Monitoring Microsoft Teams Workspace Usage Continuously

As a team evolves and grows, keeping an eye on how it is being utilized is very important. You need to track usage and activities in your Microsoft Teams to understand if they are being utilized to their full potential. With the right reports and insights, you can quickly expose issues to remediate and immediately get a better handle on your Microsoft 365 collaboration environment.

Orchestry’s Actionable Insights and Reporting capability provide improved visibility in your Workspaces, in Microsoft Teams, and SharePoint Online, like no other tool. You gain a rich understanding of each Workspace and how it has evolved over time. With powerful reports that deliver insightful metrics in the simplest and most beautiful interface, IT administrators can make informed decisions, fully optimize and remediate your environment more efficiently than ever before.

workspace lifecycle management overview with actionable insights
Image: Understand Every Orchestry Workspace's Lifecycle with Insights and Metrics

Microsoft Teams Remediate and Revitalize

Reporting is not all, extracting actionable information is what matters most. By looking into the Microsoft Teams teams, you will understand which need to be revived and which ones are nearing the end of their lifespan. Identification is the first step towards managing this unruly platform with ease.

With the help of Orchestry’s Insights and Reporting capability, it is easy to target remediation towards the Microsoft Teams teams and SharePoint sites that need it most. In addition to that, Comprehensive Lifecycle Management capability empowers you to manage these Workspaces by managing their owners, members, guest access, and other elements for a smooth clean-up.

The Evolution of Microsoft Teams

You need to define what happens after a team has served its purpose. It is essential to set the next steps and follow through to keep your Microsoft Teams environment from suffering from sprawl and abandoned Workspaces.

You have unmatched flexibility with Orchestry’s Archiving Policies that are triggered based on custom inactivity thresholds and can be configured on a template-by-template basis. Not to mention, once the policy is triggered Orchestry notifies and confirms with MS Teams owners and administrators if they would like to keep their Workspace, giving them the freedom to extend its lifespan.

lifecycle management - archival policy application
Image: Setting Archive Policies with Orchestry's Comprehensive Lifecycle Management

Defining a Microsoft Teams Archival Policy

The summation of the content that has accumulated in Microsoft Teams over time needs to be managed too. Whether you want to delete it, remove access to it, or store a copy of it in a Microsoft Azure instance, with the right policy configurations, you can easily manage the resources of your environment without losing control or terminating them.

If content retention is of importance to you, then Orchestry is your simplest solution. Without allowing the Microsoft Teams team and SharePoint site to grow further, the archive option with Orchestry allows you to:

  1. ‘copy and delete’ the Workspace
  2. copy over the entire content of the Workspace
  3. move to another location before deleting the Workspace

Explore Comprehensive Lifecycle Management for Microsoft Teams

Orchestry is a comprehensive insight, lifecycle management, enablement, adoption, and standardization platform for creating and managing Workspaces across Microsoft Teams, SharePoint Online, and Microsoft 365. With Orchestry you can operate in a productive business environment, making Microsoft Teams Lifecycle Management a pivotal part of your digital workplace strategy.

Come explore the must-have lifecycle management and insights capabilities of Orchestry, with the new product launch ‘Actionable Insights and Comprehensive Lifecycle Management’ with us. If you are ready to start remediating your Microsoft Team environment sign up for our early FREE access today!

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