Microsoft 365 Management Software: Comparison Guide

Frequently Asked Questions

Why use Microsoft 365 management software?

As your Microsoft 365 environment scales, so do the challenges—sprawl, security gaps, inconsistent governance, and manual admin work. These tools help you get ahead of these issues before they impact productivity and compliance, ensuring smooth operations and security.
Microsoft 365 management tools bring structure, automation, and visibility to create a more secure, efficient, and scalable environment. These platforms are built to grow with your organization—whether you’re managing hundreds or thousands of users.

What’s the Difference Between Native M365 Tools and Third-Party Management Software?

Out of the box, Microsoft 365 gives you the basics. But when it comes to deeper control, smarter automation, and meaningful insights, third-party management platforms take it to the next level. Whether you're managing governance, automating workspace creation, or ensuring compliance at scale, third-party tools help you move faster, stay secure, and deliver more value from your M365 investment.

Solutions like Orchestry fill in those gaps with powerful capabilities that help you:

Save time on manual tasks
Enforce governance and compliance
Improve user adoption and experience
Drive better ROI from your Microsoft 365 investment
Monitor the health of your M365 environment and workspaces
Optimize storage and licensing costs

How does Orchestry compare to ShareGate vs AvePoint?

Each platform has its strengths—but Orchestry stands out by going beyond basic management. From workspace templates and lifecycle management to reporting, archiving, health monitoring, and Copilot readiness, Orchestry brings clarity and control to even the most complex environments.
Curious how it stacks up against ShareGate and AvePoint? Our guide breaks it all down—so you can find the right fit for your organization’s needs.

How do these tools support Copilot readiness?

M365 management platforms like Orchestry include features that ensure your environment is optimized for Copilot—like governance, information architecture, and permission controls—to ensure Copilot can surface the right content securely.

What should I look for in Microsoft 365 management software?

Look for tools that offer automation, centralized control, robust reporting, governance policies, lifecycle management, user onboarding support, and Copilot readiness. The best tools are scalable, user-friendly, and integrate seamlessly into your existing M365 environment.

Download the Comparison Guide