orchestry Workspace Governance

Microsoft 365 Sensitivity Labels: Now a Star Compliance Feature in Orchestry

Sarah Wilson May 22, 2021


We are making work simple in Microsoft 365 by focusing our efforts on what organizations need from a compliance and control perspective. Keeping in mind what organizations are using out-of-the-box, and what can be added to further simplify provisioning, management, and governance, Orchestry offers full support of Microsoft 365 Sensitivity Labels. Discover what you can achieve with these powerful features.

Why is Control Important?

Working with various organizations, we learned that many don’t have any formal controls in their current Microsoft 365 environment, which can certainly lead to issues today and in the future.

Not having formal controls is a very common challenge that requires a clearly defined resolution as to not slide down the slippery slope of endless sprawl, duplication, and disorienting chaos. An often overlooked tool that can become a great control ally is Microsoft 365 Sensitivity Labels. Sensitivity Labels are powerful and compelling from both the end user and IT administrator perspectives, which can be applied at the container level, group level, or document level, and is available out-of-the-box (OOTB) in Microsoft 365!

How can you and your organization begin setting up Sensitive Labels with Orchestry and better control and manage the overall experience of Microsoft 365, Microsoft Teams, and SharePoint Online? We are glad you are ruminating with us, let us show you!

Applying Sensitivity Labels for Control

Sensitivity Labels are extremely powerful Microsoft 365 OOTB capabilities that control important governance settings, such as guest access, privacy setting, SharePoint external sharing, etc.

Sensitivity Labels aren’t a one-trick pony, they bring different levels of control with their various types. The Container-Based Sensitivity Labels allow you to control things like privacy settings, guest access, device access, and external sharing. The Container-Based Sensitivity Labels are a bit tricky to configure and publish, which makes them not the most intuitive to administer. But, once you gain an appropriate understanding of them, they can be very useful. As such, more and more organizations are taking advantage of these robust labels in their Microsoft 365 environments.

New Microsoft 365 Compliance Support in Orchestry

Great news, we’ve made Microsoft 365 Sensitivity Labels even easier to use with Orchestry. This is a brief overview of all the new label support that Orchestry added:

  • Full support for Sensitivity Labels for Microsoft Teams, Groups, Team Sites, and Communication Sites.
  • Full support for Classification Labels for Microsoft Teams, Groups, Teams Site, and Communication Sites.
  • Sensitivity Labels are now shown in Orchestry’s Workspace Directory and are available as a filter that allows you to search for content by sensitivity.
  • Sensitivity Labels are also shown in Orchestry’s Team Information Tab.

Now that you know what’s out there, let us explore how you start utilizing these awesome capabilities.

Getting Started with Microsoft 365 Sensitivity Labels in Orchestry

It is simple. Define your Sensitivity Labels within Microsoft 365 and import them into Orchestry. From here, choose which ones you want to use as part of your Workspace Provisioning process. Once a Sensitivity Labels is added and applied, Orchestry pulls in the label’s name, description, the privacy override, and the SharePoint sharing override; making all of these aspects visible to you in the Orchestry interface. However, at this time, API doesn’t give us the guest access external users override, which means you will have to add that in manually.

getting started with sensitivity labels in orchestry
Image: Applying sensitivity labels to Orchestry's Workspace Templates.

A subtle addition to Sensitivity Labels in Orchestry is the ability to attach an icon for each type of Microsoft 365 Sensitivity Label. This really brings together the visual experience of the Orchestry platform, making it both intuitive and engaging!

Now that you have your Microsoft 365 Compliance Sensitivity Labels defined in Orchestry, you can use them in your Workspace Templates, and there are multiple things you can do with them that is beyond Microsoft 365 OOTB capabilities:

  • In the configuration, you can enforce Microsoft 365 Sensitivity Labels to a particular Workspace Template. So, each time a particular Workspace is provisioned, it will have a pre-determined Sensitivity Label applied to it. Many customers, clients, and partners asked for this because in Microsoft 365 there is no correlation between the Sensitivity Label and the Microsoft 365 template, so any template can have any Sensitivity Label applied to it.
enforcing microsoft 365 sensitivity labels within orchestry
Image: Using Microsoft 365 Compliance Sensitivity Labels from within Orchestry.
  • Users can choose the Microsoft 365 Sensitivity Label they want to apply to the Workspace they are requesting. For better control and the ability to manage label options, you can give users access to a subset of Sensitivity Labels to choose from. So that there is no confusion along the way, the chosen Microsoft 365 Sensitivity Label is going to override the permission type, the guest access, and the sharing options.
allowing users to select Microsoft 365 Sensitivity Label type
Image: Allowing Users to Select Microsoft 365 Sensitivity Label Type with Override Facility.
  • Sensitivity Labels enabling better Workspace findability. The Orchestry Workspace Directory delivers visibility to see all the existing teams, team sites, communication sites, and even your custom metadata. We have added more filtering opportunities based on Workspace sensitivity and types. This enables users to go through this seamlessly filtered experience to find the right Workspace effectively and efficiently.
orchestry workspace directory filter with sensitivity labels
Image: Filtering the Orchestry Workspace Directory based on Sensitivity Labels.

Orchestry Regionalization and Enhanced Data Storage

In Orchesetry, we have also introduced multiple Azure regions including North America, Europe, and Australia to adapt to our scaling needs and ensure that our customers in these regions experience enhanced performance of the tool while maintaining data sovereignty.

We are also pushing data down to the client greater than previous versions. Orchestry stores very little data, only items like some configuration data and log files are stored within the customer environment. This gives better control and security, allowing the individual organization to manage their data completely on their own. We have even improved some of the output and logging of provisioning jobs.

The Orchestry Compliance & Control Experience

This is not all that Orchestry has to offer, along with the full support of Microsoft 365 Sensitivity Labels, we have added powerful features to get a grip on Group options and SharePoint sharing options. With Orchestry’s new and improved capabilities, you get unmatched control of your environment. Transparency and streamlined policies take the pressure off Microsoft 365 admins while enabling users to engage with tools like Microsoft Teams and SharePoint Online, without too many overzealous restrictions. Organizations can really take advantage of these capabilities to run collaboration tools like Microsoft Teams at high levels of efficiency with Orchestry.

You can make use of Orchestry through Microsoft 365 or get it through your Microsoft Teams application. It is an all-in-one change management solution that is business-centric and focused on driving the adoption and engagement across Microsoft 365. It is time to test out the features for yourself, don’t wait, request 28-day free access with us today.

About the Author

Sarah Wilson Image

Sarah Wilson

Orchestry CTO, Microsoft 365 Expert

Office 365 Solutions Architect, Sitecore CMS Developer and Microsoft SharePoint Applications Developer, this Chief Technology Officer and Solutions Architect has been building and simplifying Office 365 applications for more than a decade. Orchestry relies on Wilson’s vision and technical aptitude to enable clients to maximize their investment in Microsoft 365 while achieving ultimate efficiency.

Far beyond the confines of the office, Wilson unplugs and heads off the grid to enjoy the many beautiful provincial and federal parks in Ontario and Quebec with her wife, while also enjoying a good stay-cation conquering the latest levels on Terraria, Stardew Valley and Sky Force.


This Privacy Policy explains what information Orchestry Software Inc. and its associated entities (collectively “Orchestry”) collect about you, why, what we do with that information, how we share it and how we handle the content you place in our products and services. It also explains the choices available to you regarding our use of your personal information and how you can access and update this information.

Privacy Policy Scope

Our Privacy Policy applies to the information we collect when you use one of our services, or when you otherwise engage with Orchestry Software, including, but not limited to:
when you visit our websites (“Websites“);
when you contact us for assistance;
when we connect with you as a prospective customer or as a customer;
when you attend customer or prospective customer events;
when you meet us at third party events, gatherings or meetups.
Orchestry is committed to protecting your privacy. This Privacy Policy applies to our websites (Websites), including www.orchestry.com, www.success.orchestry.com and www.app-dev.orchestry.com, owned and controlled by Orchestry.

This Privacy Policy governs our data collection, processing and usage practices. It also describes your choices regarding use, access and correction of your personal information. By using the Websites, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use the Websites.

Information We Collect

We collect personal data that you submit to us via our website or third-party tools including, for example, when applying for a job via our website or requesting support in relation to one of our services.
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Information Collection & Access

Orchestry acknowledges that you have the right to access your Personal Information. If requested to remove data we will respond within a reasonable timeframe.

We may transfer Personal Information to companies that help us provide our service, such as those organizations as part of our Global Partner Alliance. Transfers to subsequent third parties for the sole purpose of responding to requests from Websites in the appropriate geography service territory.

“Personal Information”
This refers to any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business. Personal Information can also include information that you enter into on the Websites, and information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information that we acquire from service providers.

“Navigational Information”
This refers to information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and pages viewed.

We use Navigational Information to operate and improve the Websites. We may also use Navigational Information alone or in combination with Personal Information to provide you with personalized information about Orchestry.

Information About Children

The Websites are not intended for or targeted at children under 13, and we do not knowingly or intentionally collect information about children under 13. If you believe that we have collected information about a child under 13, please contact us at hello@orchestry.com, so that we may delete the information.

Information Usage

We use the information we collect only in compliance with this Privacy Policy.

In addition to the uses identified elsewhere in this Privacy Policy, we may use your Personal Information to: (a) improve your browsing experience by personalizing the Websites; (b) send information to you which we think may be of interest to you by post, email, or other means; (c) send you marketing communications relating to our business.

We will never sell your Personal Information to any third party. However, we may share or disclose your Personal Information as follows:
we may provide your information to our business partners, vendors or service providers who perform functions on our behalf;
in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company;
as required by law, government officials, or other third parties pursuant to a subpoena, court order, or other legal process or requirement applicable to our Company;
when we believe, in our sole discretion, that the disclosure of personal information is necessary to prevent physical harm or financial loss;
to report suspected illegal activity or to investigate violations of our agreements.

Reviewing, Correcting and Removing Your Personal Information
Upon request, Orchestry will provide you with information about whether we hold any of your Personal Information. If you provide us with your Personal Information, you have the following rights with respect to that information:
To review the user information that you have supplied to us.
To request that we correct any errors, outdated information, or omissions in user information that you have supplied to us.
To request that your user information not be used to contact you.
To request that your user information be removed from any solicitation list that we use.
To request that your user information be deleted from our records.
To opt out of being solicited by Orchestry or third parties.

To exercise any of these rights, please contact us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy. We will respond to your request to change, correct, or delete your information within a reasonable timeframe and notify you of the action we have taken.

Retention of Personal Information

We retain Personal Information that you provide us as long as we consider it potentially useful in contacting you our services, or as needed to comply with our legal obligations, resolve disputes and enforce our agreements, and then we securely delete the information. We will delete this information from the servers at an earlier date if you so request, as described in “Unsubscribe from Communication” below.

Customer Testimonials and Comments

We post customer testimonials and comments on our Websites, which may contain Personal Information. We obtain each customer’s consent via email prior to posting the customer’s name and testimonial.

Security of your Personal Information

We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. We secure the Personal Information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure.

Social Media Features

Our Websites include Social Media Features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs that run on our sites. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Websites. This Privacy Policy does not apply to these features.  Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.

External Websites

Our Websites provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.

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We offer publicly accessible blogs, message boards and community forums. Please keep in mind that if you directly disclose any information through our public message boards, blogs, or forums, this information may be collected and used by others. We will correct or delete any information you have posted on the Websites if you so request, as described in “Opting Out and Unsubscribing” below.

International Transfer of Information

To facilitate our global operations, we may transfer and access Personal Information from around the world, including the United States. This Privacy Policy shall apply even if we transfer Personal Information to other countries.

Corporate Events

If we (or our assets) are acquired by another company, whether by merger, acquisition, bankruptcy or otherwise, that company would receive all information gathered by Orchestry on the Websites. In this event, you will be notified via email and/or a prominent notice on our website, of any change in ownership, uses of your Personal Information, and choices you may have regarding your Personal Information.

Cookies & Similar Technologies

Orchestry uses cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole.

The cookies we use on this website are broadly grouped into the following categories:

Essential: Some of the cookies on our website are essential for us to be able to provide you with a service you have requested. You may not be able to use our website effectively without these cookies.
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Social sharing: We use cookies to allow you to share content directly to your social networking sites for example Facebook, Twitter and Google+ i.e. clicking Like on Facebook and Share on Twitter.
Interest-based advertising: You may have noticed that when you visit websites, you will be shown advertisements for products and services you may be interested in. Cookie information about certain pages you have visited on our website helps us be more relevant in our advertising. Having these cookies does not increase the number of adverts you will be shown on these specific sites. These ‘persistent’ cookies last no longer than 90 days, or until you clear them. These and the other cookies we use do NOT allow us to see what other sites you have been visiting, they simply act as a record of our web pages and advertisements that you may see.
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When you first visited the websites you will have been shown a status bar notifying you that this website uses cookies and inviting you to review this cookie policy. Once you have clicked to go further into our website, the cookie prompt will disappear, this confirms that you consent to us using the cookies detailed in this policy.
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AND/OR: If you only want to reject the Internet Based Advertising cookies we store on your machine, you can opt-out of receiving these cookies at any time by going to the Internet Advertising Bureau website at http://www.youronlinechoices.com and following the opt-out instructions.
Please do be aware that disabling cookies may impact the functionality of this website.
Third Party Cookies
Some of the cookies described above are stored on your machine by third parties when you use our website. We have no control over these cookies of how the third party uses them. They are used to allow that third party to provide a service to us, for example website analytics. For more information on these cookies and how to disable them, please see:
Internet Advertising Bureau website at http://www.youronlinechoices.com/ where you will be able to opt-out of receiving Internet Based Advertising cookies from some of the third parties, such as Google, LinkedIn, Facebook and Twitter.
The use of cookies and web beacons by any tracking utility company is not covered by our Privacy Policy.

Log Files

We may collect demographic information, such as your region, preferences, interests and favorites using log files that are not associated with your name or other personal information. There is also information about your computer hardware and software that is automatically collected by us. This information can include: your IP address, browser type, domain names, internet service provider (ISP), the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This information is used by Orchestry to provide general statistics regarding use of the Websites. For these purposes, we do link this automatically-collected data to Personal Information such as name, email address, address, and phone number.

Clear Gifs (Web Beacons/Web Bugs)

We employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage the Website by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users.  In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages or in emails and are about the size of the period at the end of this sentence. We use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients.  This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. We tie the information gathered by clear gifs in emails to our customers’ Personal Information. If you would like to opt-out of these emails, please see “Opting Out and Unsubscribing”.


We partner with a third-party ad network to either display advertising on our Web site or to manage our advertising on other sites. Our ad network partner uses cookies and Web beacons to collect non-personal information about your activities on this and other Web sites to provide you targeted advertising based upon your interests.  If you wish to not have this information used for the purpose of serving you targeted ads, you may opt-out by clicking here: http://preferences.truste.com/ (or if located in the European Union, by clicking here: http://www.youronlinechoices.eu/). Please note this does not opt you out of being served advertising.  You will continue to receive generic ads.

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You may unsubscribe from our marketing communications by clicking on the “unsubscribe” link located on the bottom of our e-mails, or by sending us email us at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.

Contact Us

If you have any questions about this Privacy Policy or our treatment of the information you provide us, please write to us by email at hello@orchestry.com or by mail to Orchestry Software Inc., 422 Richards St, Suite 170, Vancouver, BC V6Z 2Z4, Attn: Privacy.


We may amend this Privacy Policy from time to time. When there are changes to this Privacy Policy, we will update this page. The date on the bottom will always indicate when we last made changes.
Last Updated: July 28, 2020

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