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“Microsoft Teams sprawl” happens when organizations lack control over creating new Teams, causing confusion and wasted resources.
Different teams or departments creating their own Teams without coordination can cause this. The outcome is multiple, disconnected, and often abandoned, redundant, or ownerless Teams without consistent Teams organization.
One of the main drivers of MS Teams, 365 Groups, and SharePoint sprawl is the ease of creating and deploying new Teams. As remote work and reliance on collaboration tools increase, teams can create their own Teams without involving central IT. To gain ease and speed of adoption, many organizations sacrifice control over who can create new Teams. As a result, tenants can quickly sprout thousands of Teams.
What are some other factors?
Microsoft Teams sprawl can have a variety of consequences for an organization, including:
Establishing clear policies and procedures for creating, using, and archiving Teams can help reduce sprawl. Read our article about creating a pragmatic Office 365 governance plan to learn how to get started.
Assigning a team owner promotes effective usage and timely resolution of issues. To prevent Teams and SharePoint Online sites without owners or members, you need to establish minimum owners and members requirements.
Establishing clear and consistent naming conventions for teams can help improve the organization and visibility of Teams within the organization. Learn everything you wanted to know about creating an effective naming convention in our blog.
Although there isn’t an out-of-the-box way to do this, Orchestry offers this ridiculously simple but absolutely necessary feature. Read our article about the Comprehensive Workspace Directory functionality offered within the Orchestry platform.
Regularly auditing your Microsoft Teams can help you spot and reduce Microsoft Teams sprawl. Microsoft Teams cleanup becomes a breeze when you know where the problem lies. Check out our full detailed guide on performing a Microsoft Teams audit, which provides step-by-step instructions.
To achieve consistency and maximize Microsoft Teams’ potential, create and share templates tailored to each team or department’s needs. Read our blog to learn more about the power of advanced Teams and SharePoint site collection templates.
Overall, Microsoft Teams sprawl can be a significant issue for organizations that are not managing their use of the platform effectively. Organizations can maximize their investment in Office 365 by adopting these simple strategies and regularly performing Microsoft Teams and SharePoint cleanup.