How to Schedule Meetings in MS Teams Directly From MS Outlook

Navigate to the new Teams Meeting ‘add-in’ by going to your MS Outlook. You will find this easy-to-use feature within the Calendar ribbon. By clicking on this icon you can create new MS Teams meetings directly from MS Outlook. It also allows people to view, accept, or join meetings in either app.

Note: At present, you can schedule Teams meetings from within Outlook, but you cannot choose which MS Teams channel to host them in.

So, let’s break it down:

1. Open MS Outlook and go to the calendar view. Click ‘New Teams Meeting’ at the top of the view.
2. Then, add your invitees to the ‘To’ field. (It’s even possible to invite contact groups, saving you time typing out everyone’s individual names.)
3. Add your meeting subject, location, start time and end time, etc. 
4. Click Send.

You’ve just scheduled your MS Teams meeting via MS Outlook – it’s as easy as that.

This MS Teams add-on also allows you to invite people from outside your organization from within MS Outlook. All you need to do is make sure that you’ve added them as a ‘guest’ before the meeting starts, otherwise, they’ll join the meeting anonymously.

Considerations When Using the MS Teams Meeting ‘add-in’

As this integration is relatively new, it is still building in functionality. Here are some things to be mindful of:

• Channel meetings must be arranged from within Microsoft Teams, the ‘add-in’ is for meetings with specific individuals, not for all participants in a channel.
• If an Authentication Proxy is in the network path of a user’s PC and Teams Services, the ‘add-in’ will not work.
• Users must go to MS Teams to schedule ‘live’ events. You cannot schedule Teams ‘live’ events from within MS Outlook.

It’s All about MS Teams & MS Outlook Integrations

This seems to be an exciting time for Microsoft, in terms of application integrations. The list of new features and updates appears to be going strong in the Office 365 message center. You may have thought that MS Outlook is the past and MS Teams is the future but as the innovations of both platforms are showing no signs of slowing down, soon organizations will be embracing both tools interchangeably as part of the digital workspace.

Work Smarter in MS Teams & MS Outlook With Orchestry

We hope this blog post will help you make the most of Microsoft’s new ‘add-in’ so you can easily schedule MS Teams meetings directly from MS Outlook.

At Orchestry, our mission is to make work simple in Office 365 and Microsoft Teams, by empowering your IT Administrators and employees to define a winning Microsoft 365 adoption and change management strategy that provides a roadmap of what to use when, for what purpose. Orchestry increases usage and adoption while empowering through governance and simplifies through intelligent provisioning in Microsoft 365, organization-wide at a fraction of the cost, on a subscription basis.

To see Orchestry in action, send us an email at hello@orchestry.com or start your free access now!