Governance at scale

Governance shouldn't break as you grow.

Microsoft 365 makes it easy to scale collaboration across Teams, SharePoint, and OneDrive. Governance doesn't scale the same way.

As your tenant grows, controls slip, policies get applied inconsistently, and manual processes break down. IT is left trying to enforce control after the fact, or not at all.

Orchestry - Use Case - Hero - Governance at Scale 02-min

Where governance breaks down

Microsoft gives you the basic tools, but they're scattered across products, licenses, and admin centers, and operating them at scale falls to IT.

New workspaces bypass controls

Users create Teams and sites through self-service, and Microsoft doesn't enforce naming, ownership, or structure by default. Governance gets applied after the fact, if it gets applied at all.

Governance at Scale - Use Case Negative-min

Users don’t follow guidelines

Naming conventions and ownership rules exist but aren't consistently applied. When compliance depends on individual users remembering to follow documentation, the standard erodes as the tenant grows.

Manual enforcement doesn't scale

What works for a few hundred teams and sites breaks at thousands. IT ends up chasing exceptions, reviewing workspaces manually, and making judgment calls that should be handled automatically.

Policies are applied inconsistently

Some workspaces follow standards. Others don’t. Those gaps compound over time, and the workspaces that missed governance from the start are typically the ones that surface during audits.

Ownership breaks down over time

Owners leave, roles change, and accountability disappears. Workspaces linger without anyone responsible for reviewing access, cleaning up content, or flagging what is no longer needed.

One organization using Orchestry reduced Microsoft Teams provisioning time by 92%, saving more than $14,000 annually.

92 %

reduction in Teams provisioning time

Manage governance at scale with Orchestry

Orchestry embeds governance directly into how workspaces are created and managed. Policies apply from the start, standards are enforced automatically, end users and owners participate, and governance becomes part of the system.

Standardized provisioning

Apply approved templates, naming, ownership, and structure at creation. Every workspace starts governed, so users get a guided experience and IT doesn’t have to clean up what self-service left behind.

Governance at Scale - Use Case Positive-min

Automated policy enforcement

Governance workflows, reviews, archival, and renewal run automatically, keeping environments structured over time. Policies fire on schedule, whether IT is in the loop or not.

End user participation

Owners actively maintain their Teams and sites with guided reviews, certifications, and prompts. Governance becomes everyone's job, not just IT's.

Ownership enforcement

Detect and resolve ownerless workspaces without manual effort. When an owner leaves, Orchestry flags the workspace and routes it to the right person for reassignment or review.

Centralized visibility

See all workspaces, ownership, and activity in one place, even at scale. Filter by status, ownership gaps, or policy compliance without jumping between admin centers.

With Orchestry, governance is built into the system itself

Owners and end users participate rather than being chased. It doesn't sit in documentation nobody reads or standards that erode when IT can't keep up. It runs as part of how the environment works.

Get a 30-minute demo tailored to your team

No pressure. Just a focused walkthrough of what matters most to you, with time for every question.

Orchestry Platform Guide

Provisioning & Templates Overview

Guest & User Management Overview

OneDrive Management Overview

Security & Permissions Feature Sheet

Reporting & Insights Feature Sheet

FiveP Partner Case Study

Monash Health Case Study

Orchestry Recommendations

Orchestry Workspace Review