Healthcare

Govern who can see what. So your teams can focus on care.

Health systems run hundreds of SharePoint and Teams sites, with external providers and rotating staff moving in and out constantly. Orchestry gives IT one place to provision sites to standard, keep guest access in check, and retire what's no longer used.

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What unmanaged access leaves behind

In healthcare, access changes every week

External providers, partner organizations, students, and rotating staff get added for a stretch of work. When the work ends, the access usually doesn't.

Sites get created under pressure, with no consistent naming or structure

Finding the right site becomes guesswork. Trusting its permissions becomes a question you can't quickly answer.

Tens of thousands of users, a governance team of a few

Manual and ticket-driven processes don't scale to that gap. The access problems accumulate until a review, an audit, or an incident forces the cleanup.

Locking things down isn't the answer in healthcare

Clinical and administrative teams need fast access to collaborate and get their work done. Governance that creates friction doesn't get adopted.

AI will surface whatever a user can already reach

Legacy oversharing, unreviewed guest accounts, and sites no one owns don't stay invisible when Copilot is switched on. Getting the tenant AI-ready means doing the access and cleanup work first.

"The product was such a good fit for us. It enables our small team to manage the whole environment at a large scale."

Jeremy Maidment
Modern Work Architect

3TB

Saved overnight through workspace reviews

50%

Reduction in SharePoint sites

>4x ROI

On Orchestry cost versus annual savings

See and control guest and external access

Orchestry gives IT the full guest and external exposure in one view, then routes the cleanup to owners as one-click actions.

Guest requests routed to a responsible owner for one-click approval, not a periodic IT chore
A monthly workspace review covers guest access and sharing health in about 20 minutes per owner
Membership, sharing links, and broken permissions surfaced in one view, not dug out site by site
Oversharing detection flags sensitive content exposed too broadly, the foundation for safe Copilot rollout

Orchestry can host your data in your own Azure tenant, in your own region.

Govern Microsoft 365 at scale, without scaling the team

Healthcare IT teams are small and the environments are enormous. Orchestry gives staff governed self-service, so they request a site and get it in minutes, with governance baked in at creation and IT out of the bottleneck. Monash Health manages Microsoft 365 for 30,000 users with a core team of only three, because provisioning, guest reviews, and archiving are delegated and automated rather than manual.

Governed self-service, with naming, owners, metadata, and the right sensitivity label enforced every time
Approval routing for higher-risk requests, so the right person signs off before a site exists
Templates for each site type, including department, clinical program, project, committee, and external-facing
Configuration, not custom code, so a small team isn't maintaining scripts

Reclaim storage and retire what's done

Inactive and duplicate sites pile up storage and licensing cost and add to what has to be governed and audited. Orchestry turns that backlog into owner-confirmed actions on an inactivity schedule, so storage comes back and active content stays exactly where people expect it.

Inactive sites no one owns, surfaced automatically
Inactivity-based archival and renewal policies, owner-confirmed before anything is sealed
SharePoint storage and licensing recovered from dormant content
Archival that supports retention obligations rather than fighting them

Get a demo built around how your health system uses Microsoft 365

A focused 30-minute walkthrough with someone who has worked with healthcare IT teams in Australia, New Zealand, the UK, and North America.

See it in action

Frequently asked questions

We already have a compliance team and Microsoft Purview. Why do we need Orchestry?

Your compliance team sets policy and Purview classifies and protects data. Orchestry is the operational layer that enforces and reports on it: provisioning with standards built in, guest and lifecycle management, and the single-pane reporting Purview doesn't provide. As one healthcare customer put it, Orchestry does "pretty much the Microsoft Purview work, and then also the template preset, which we can't do on SharePoint by itself."

Our IT team is already stretched. Won't adding another platform create more work?

It's the opposite. Orchestry exists so small teams can manage large environments. Monash Health runs Microsoft 365 for 30,000 users with a team of three because guest reviews, provisioning, and archiving are delegated and automated rather than manual.

Does Orchestry meet our data residency and privacy requirements?

Orchestry can host your data in your own Azure tenant, in your own region. Monash Health, a public health provider, relies on Orchestry to support data sovereignty by hosting service data within Australia. EU/UK and other regional hosting is available.

How is Orchestry different from native Microsoft tools or a read-only reporting tool?

Native admin centers and tools like SysKit or Rencore show you the problem. Orchestry lets you act on it: delegated guest approvals, lifecycle archiving on a schedule, and provisioning that prevents the mess in the first place. The difference is insight versus action.

Does Orchestry help us get ready for Copilot?

Yes. Copilot surfaces whatever a user can already access, so legacy oversharing, unreviewed guest accounts, and sites no one owns become exposure the moment you switch it on. Copilot doesn't create the risk in healthcare; it reveals it. Cleaning up guest access, reviewing inactive sites, and getting sensitivity labels in place is how health systems get their tenant AI-ready.

Does Orchestry support HIPAA?

Orchestry isn't a HIPAA compliance solution on its own, but it helps health systems meet their own HIPAA obligations on Microsoft 365, governing guest access, permissions, and oversharing, with your data hosted in your own Azure tenant and region.

Orchestry Platform Guide

Provisioning & Templates Overview

Guest & User Management Overview

OneDrive Management Overview

Security & Permissions Feature Sheet

Reporting & Insights Feature Sheet

FiveP Partner Case Study

Monash Health Case Study

Orchestry Recommendations

Orchestry Workspace Review