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Microsoft Teams has become crucial to how we work and provides essential functionality for remote collaboration, from sharing files to video conferencing. As the platform continues to gain popularity, it is essential that organizations keep Microsoft Teams governance and security top-of-mind, especially when it comes to shared channels, to ensure that governance and compliance best practices are followed.
When you want to collaborate with members in different departments or external users, shared channels can be useful. By default, shared channels are already enabled in MS Teams, but administrators can decide whether they can be created, shared externally, or participated in.
As an administrator, you can control what users can do in teams and channels by going to Teams > Teams policies in the Microsoft Teams admin center to either use the default global policies or create custom policies to be assigned to users.
The following policies are available:
Shared channels are effective for external communication, but for your security, make sure you are monitoring who is able to create and join these channels.
Shared channels can be used for internal communications, but they are most often used for external communication, making the need to follow best practices that much more essential. By verifying that you are complying with Microsoft Teams governance best practices, you can ensure that everyone only has access to the data they need.
MS Teams helps manage group and team membership through:
Make sure you consistently monitor who has access to your channels, especially shared channels, to keep your data secure and ensure you are meeting compliance requirements. Microsoft Teams is a great collaboration tool when used correctly, but governance must be kept top-of-mind.
Microsoft Teams is used daily for communication by a wide variety of organizations, making it more important than ever to ensure you are following Microsoft Teams governance best practices and only giving access to data to those who need it when they need it.
We understand that consistent monitoring of your channel policies and team access can get complicated, which is why we’re here to help! Klarinet Solutions is an expert in digital workplace solutions, so reach out to us with any concerns you have about your Microsoft Teams governance.