Feature Spotlight: Workspace Review - The Easiest Way to Cut Microsoft 365 Clutter

Say Goodbye to ROT in Microsoft 365

Every organization using Microsoft 365 faces the same problem: content clutter creeping in. Over time, redundant, obsolete, or trivial content (commonly known as ROT) piles up. It is not just about wasted storage; this clutter weakens governance policies, increases risk, and makes environments less ready for tools like Copilot.

That is where Workspace Review from Orchestry comes in.

What is Workspace Review?

Workspace Review is a purpose-built tool to make Teams and SharePoint governance continuous, not just a one-off chore. It engages workspace owners directly, putting them in the driver’s seat, and makes sure the right people are managing the right content with the right settings.

See It in Action

Joy Apple, Director of Success at Orchestry, walks you through how easy it is for workspace owners to review and maintain their spaces:

• How owners are notified when a review is needed 
• What the review dashboard looks like 
• Typical alignment and clean-up actions (for example, removing inactive members and guests, adjusting version history, archiving old workspaces) 
• How the whole process loops back to IT for oversight without overwhelming them 

How Does it Work? 

With Workspace Review, you can:

• Validate sensitivity and security settings
  Ensure that documents and workspaces are classified and secured properly. No more guessing or overexposed data.
• Keep workspace membership accurate
  Owners, members, guests - everyone should have correct access. Workspace Review helps audit and correct this. 
• Streamline version history to reduce storage costs
  Version history is a big contributor to storage bloat. Workspace Review lets you trim versions where it makes sense, so you are not storing unnecessary copies. 
• Spot inactive and ownerless workspaces
  Workspaces without owners or those that have not been used in a while are governance risks. Workspace Review flags them for archiving or follow-up. 

Why Does it Matter? 

• Lowers cost: you will stop paying to store stale, irrelevant content. 
• Increases security and compliance: proper sensitivity settings, clean membership, fewer orphaned spaces. 
• Speeds Copilot readiness: a clean, well-governed environment is more predictable, controllable and accurate.
• Reduces burden on IT: Workspace Review shifts much of the ownership and action to those who actually use the workspaces, so IT is not always chasing down owners or fixing issues manually. 

Impactful Outcomes, Fast

Bottom Line

Workspace Review is not just a tool; it is a shift in how you handle governance. Instead of reacting, you stay ahead, reducing risk, cost, and friction. It enables your team to lean in, clean up, and keep Microsoft 365 environment ready for what is next, from compliance audits to Copilot integrations.