Office 365 Tips: What Tool To Use When

Office 365 Online

What is it?

Office Online is the cloud version of Microsoft Word, Excel, PowerPoint, and OneNote. It also includes Outlook, already covered above. 

What to use it for:

Office Online’s apps allow you and your team to create and co-author high-quality documents, spreadsheets, and presentations. You can simultaneously make changes to documents and share them from a browser. All you need is an internet connection and a browser to edit your documents, and you’ll be able to quickly pick up from where you left off in your last session.

Office 365: Microsoft Word 

Microsoft Word is the standard for word processing applications. If your team needs to create documents, they will be doing it in Word.

Office 365: Microsoft Excel 

Microsoft Excel allows you to create spreadsheets and analyze data.

Office 365: PowerPoint

Office 365’s PowerPoint allows you to create and display presentations, using formats ranging from basic slides to animations to video.

Office 365: OneNote 

OneNote is a productivity cloud app. As more and more organizations adjust to working with remote teams who are working across a variety of devices, you’ll likely find the need to capture information on the go is becoming increasingly important. OneNote allows Office 365 Online users to take notes on any device and then easily retrieve those notes from any other device.

Office 365: OneDrive

What is it?

OneDrive is Microsoft’s cloud-based storage. With an Office 365 Business subscription, you get up to 1 TB of cloud storage in OneDrive for Business.

What to use it for:

OneDrive allows you to store and share files securely online. A useful Office 365 tip is that you can also use it to remotely retrieve files on your computer with OneDrive Fetch – an exceptionally useful tool if you forgot to upload something to OneDrive. The host computer must have Fetch enabled for this to work.

MS Teams

What is it?

Microsoft Teams is a chat-based workspace that integrates people, content, and tools into a single platform. It’s the teamwork hub of Office 365.

What to use it for:

Pretty much everything! While quick and informal communication via chat is the basis of MS Teams, you can also use it for scheduling, holding meetings, and placing calls. MS Teams also allows you to access many other integrated apps your team needs without leaving Teams. 

Overall, Microsoft Teams serves as a single pane into the rest of Office 365, making all the other programs (such as SharePoint, Outlook, and OneDrive) accessible with a single click from one user-friendly dashboard.

Work Smarter in Office 365 With Orchestry

In most organizations, Office 365 has a lot of untapped potential. Part of harnessing its full power means knowing what tool to use for what purpose, and with so many tools to choose from that is a big task. This quick overview of Office 365 tips just scratches the surface of all the tools available to you with your Office 365 subscription!

At Orchestry, our mission is to make work simple in Office 365, MS SharePoint and Microsoft Teams, by empowering your IT Administrators and employees to define a winning Microsoft 365 adoption and change management strategy that provides a roadmap of what to use when, for what purpose. Orchestry increases usage and adoption while empowering through governance and simplifies through intelligent provisioning in Microsoft 365, organization-wide at a fraction of the cost, on a subscription basis.

To see Orchestry in action, send us an email at hello@orchestry.com or start your free access now!