Governance Optimization: Reduce costs & eliminate content sprawl

Why storage problems compound over time

SharePoint retains hundreds of versions per file by default, and while Microsoft now offers version limits, these only apply going forward and require manual configuration across every library. Version history bloat drives unnecessary storage costs that accumulate silently across thousands of workspaces.

Identifying inactive workspaces, validating with owners, and executing archival actions involves jumping between admin portals, exporting reports, and coordinating with stakeholders. Without automated cleanup, finding authoritative content becomes impossible for end users and AI tools alike, as ROT content buries the files that actually matter.